Department: County Administration
Department Head/Elected Official: Leah Barton
Regular or Supplemental RCA: Regular RCA
Type of Request: Transmittal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Transmittal by the Office of County Administration of a report describing the status of Procure to Pay process improvement initiatives.
end
Background and Discussion:
The Procure to Pay process improvement workstream has identified short-term tactical and long-term strategic opportunities.
Of the strategic systems initiatives, the AIR 3.0 project - run by Universal Services - in collaboration with the Auditor's Office is underway with an expected delivery date of June 2024. The Contract Lifecycle Management initiative was kicked off in March with the newly assigned Universal Services project team in collaboration with the County Attorney's office.
Recommended phasing of new hires and functional transition for the Purchasing team under the Target Operating Model has been developed, together with associated organizational charters and training materials, with new hires approved at the last Court meeting.
Improvements in invoice aging achieved during the tactical initiatives have been sustained.
Additional background is attached.
Expected Impact: Ongoing Procure to Pay improvement.
Alternative Options: N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x_ Governance and Customer Service
Prior Court Action (if any):
Date
Agenda Item #
Action Taken
6/28/22
314
Approval of request by the Commissioner of Precinct 2 to establish a Procure to Pay Improvement Initiative
7/19/22
13
Approval of subaward to Protiviti...
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