Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Negotiation
Project ID (if applicable): 240403
Vendor/Entity Legal Name (if applicable): Freese and Nichols, Inc.
MWBE Contracted Goal (if applicable): 18.35%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval on the basis of highest overall evaluation and authorize negotiations with Freese and Nichols, Inc. for professional architectural and/or engineering services to provide an overflow analysis of Cypress Creek for the Flood Control District, and the county, at its sole discretion, may discontinue negotiations and proceed to negotiate with the next ranking vendor(s) if unable to agree on an executable contract (240403), MWBE Contracted Goal: 18.35%.
end
Background and Discussion:
The Harris County Flood Control District (District) and Harris County Purchasing have completed a review of the seven Statement of Qualifications on the above referenced project. The Evaluation Committee Panel reviewed and ranked all responses submitted by each firm based on the services they provide. Based on the results of our review, the Flood Control District request authorization to negotiate with the selected firm Freese and Nichols, Inc., on the basis of best overall evaluation for RFSQ - Professional Engineering Services for the Cypress Creek Overflow Analysis.
Expected Impact:
It is expected to impact the project schedule, scope, costs, and grant administration deadline.
Alternative Options:
If this court action is not authorized, the alternative would be re-select a different engineering firm, the Flood
Control District recommends firm that was ranked the next highest be selected for negotiation.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): H1: Complete and implement the Flood Resilience Plan.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): Upper Cypress Creek, Addicks Reservoir, and Barker Reservoir watersheds
Precinct(s): Precincts 3 & 4
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Fiscal and Personnel Summary |
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Service Name |
4.a.3 - Engineering Services |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Grant |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: April 10, 2025
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Wayne Crull, Project Manager, Flood Control District; Amber Seastrunk, Sourcing Manager, Purchasing
Attachments (if applicable): Letter