Department: County Engineer
Department Head: Milton Rahman, PhD, P.E., PMP, CFM, ENV-SP, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Change Investment Memo
Project Name: Atascocita Branch Library Renovation
Project ID (if applicable): MF1JP
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $360,000
Total Estimated Project Cost: $1,360,000
Request Summary:
title
Request for approval of a Change Investment Memo for the Atascocita Branch Library Renovation project for an additional $360,000 for a total authorization of $1,360,000 and request commercial paper funding for an additional amount of $360,000 for a total allocation of $1,360,000.
end
Project Description:
The project scope is a new addition to the existing building for an assembly space with restrooms, storage, required detention pond, and parking lot addition with fire lane striping.
Project Scope:
This change investment is required to complete the remaining scope by demolishing and reinstalling duct & insulation required for 9th zone.
Additional Scope of Work Includes:
• Approved Change Orders - demo & reinstall ducts, install additional downspouts, install expansion joints & louvers, add ADA ramp, add 2 additional water lines - $140,515
• Estimated work to rebuild air handler with a 9th Zone - $219,485
Justification:
Not funding the additional commercial paper for this project would lead to inability to complete the project scope required for a complete and useable product. The new Zone 9 would be without HVAC.
Alternatives and Engagement:
No viable alternatives. Any technical alternatives would require additional commercial paper.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Approved Change Orders |
$140,515 |
FY25 |
|
Estimated work to rebuild air handler with a 9th Zone |
$219,485 |
FY25 |
|
Total |
$360,000 |
- |
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
X Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
11/12/2019 |
I.1.s.6 |
Recommendation for approval of funding of FY 2020 Capital Improvements Program projects for renovation of the Atascocita Branch Library in an amount up to $1 million |
|
6/8/2021 |
241 |
Project Award |
|
3/22/2022 |
36 |
CIC #21/0070-1 |
|
8/23/2022 |
57 |
CIC #21/0070-2 |
|
6/27/2023 |
50 |
CIC #21/0070-3 |
|
11/14/2023 |
41 |
CIC #21/0070-4 |
|
11/12/2024 |
72 |
CIC #21/0070-5 |
Address: 19520 Pinehurst Trail Drive, Atascocita, TX 77346
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Commercial Paper |
$ |
$360,000 |
$360,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$360,000 |
$360,000 |
$ |
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Additional Budget Request |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$360,000 |
$360,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 12/10/24
Anticipated Implementation Date (if different from Court date): N/A
Legal funding compliance confirmed by: Paige Abernathy, 11/26/2024
Department Approval by: Truitt Rounsavall, Assistant Director Capital Projects Facilities - MEP, Office of the County Engineer
OMB CIP Team Approval by: Amiel Chen, CIP Manager, 11/26/2024
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: Atascocita Branch Library Renovation
CP Series Description: Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Atascocita Branch Library Renovation project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget