Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Cummins-Allison Corp.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements for Cummins-Allison Corp. in the amount of $125,000 for equipment, repair parts, and/or service for JetScan currency scanners and JetSort coin sorter/counters for the period of April 23, 2024 - December 31, 2024, Justification for 0% MWDBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Sole source for equipment, repair parts, and/or service warranty for Cummins JetScan, JetScan iFX Currency
Scanners, JetScan iFX 400, and JetSort Coin Sorters/Counters.
Expected Impact:
N/A
Alternative Options:
N/A
Alignment with Goal(s): N/A
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
2/22/2022 |
296 |
Sole Source Award |
|
8/29/2023 |
360 |
Sole Source Award |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Repair parts and service for scanners and coin sorters |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$125,000 |
$ |
$125,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$125,000 |
$ |
$125,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: April 23, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Margaret Obot, Senior Buyer, Purchasing
Attachments (if applicable): Letter