Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220401
Vendor/Entity Legal Name (if applicable): Vets Securing America
MWDBE Contracted Goal (if applicable): 17%
MWDBE Current Participation (if applicable): 9.78%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Vets Securing America for security guard services and related items for Harris County and the Community Supervision & Corrections Department for the period of May 1, 2024 - April 30, 2025, at a cost of $2,603,791, and for the County Clerk to execute any applicable bonds to be received (220401), MWDBE Contracted Goal: 17%, MWDBE Current Participation: 9.78%.
end
Background and Discussion:
The County contracted with Veterans Serving America in March 2023 to provide security guard services beginning on May 1, 2023. Veterans Serving America is currently providing unarmed guards at 12 County facilities and armed guards at 3 County facilities. Departments which receive services are invoiced directly by Veterans Servicing America; the Engineering Department is only invoiced for two (2) security guards at 1111 Fannin (6am to 6pm) and for four (4) security guards at 1010 Lamar (6am to 6am, 24hours/day).
As the Office of the County Engineer provides building managers for County facilities, Engineering has historically been the proponent for this contract. As Engineering does not have visibility of the quality of services at facilities in which it is not invoiced for, the Office of the County Administrator will be assuming oversight of this contract and will process future renewals.
Veterans Serving America provided a Good Faith Effort explanation letter to justify not meeting the MWBE goal of 17%. In August 2023, Veterans Serving American submitted a MWBE deviation request as their subcontractor was not performing. This deviation request was approved. Veterans Serving America brought on a new subcontractor who is performing; they need to increase their subcontractor’s coverage to meet MWBE objectives. The Office of the County Administrator is assisting the vendor.
Expected Impact:
Veterans Serving America will continue to provide security guard services at designated Harris County facilities.
Alternative Options:
If no action is taken, Constable Precinct 1 will be required to provide security services. This will likely occur through using ‘Z-Time’ which will cost in excess of $50/hour per deputy.
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/14/2023 |
222 |
Approved with 4 one-year renewal options |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$2,603,790.97 |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$2,603,790.97 |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: April 23, 2024
Anticipated Implementation Date (if different from Court date): May 1, 2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Austin Appleton, Manager, Disaster Recovery and Safety, Harris County Engineering Department
Attachments (if applicable): Letter