Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230053
Vendor/Entity Legal Name (if applicable): DRC Emergency Services, LLC (Primary); AshBritt, Inc. (Secondary)
MWDBE Contracted Goal (if applicable): 20%
MWDBE Current Participation (if applicable): 8.06%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with DRC Emergency Services, LLC (Primary); and AshBritt, Inc. (Secondary) for emergency services for debris clearing, removal, disposal, and operation of temporary debris staging and reduction sites for Harris County for the period of June 6, 2024 - June 5, 2025, at a cost of $57,898,936, and for the County Clerk to execute any applicable bonds to be received (230053), MWDBE Contracted Goal: 20%, MWDBE Current Participation: 8.06%.
end
Background and Discussion:
Following a disaster, the Office of the County Engineer is tasked to remove debris from the Right of Way (ROW) and conduct route clearance in the Harris County Integrated Emergency Management Plan. This effort supports the Precincts who have primary responsibility. Route clearance and debris management is the first and most-visible sign of post-disaster recovery.
The debris hauler contract is a $0 contract (contract value is $56,047,881). The contractor does not mobilize until Commissioners Court approves funds; this is often done during an emergency court session following a disaster. If a Federal Disaster Declaration occurs, the contract is reimbursable by FEMA.
DRC mobilized in June, 2023, to support Precinct 1 debris management efforts in northern Haris County following a microburst. DRC was onsite picking up debris within 48 hours of the incident; Commissioner Ellis praised the OCE on the quick response. DRC did not meet its MWBE goal (19%) for this small event due to tipping costs being approximately half of the total cost. DEEO recommended renewal.
Recent County mobilizations
Event Debris Cost (approx)
Hurricane Ike 2.4M CY $54M
Tax Day Flood 42,000 CY $730,000
Hurricane Harvey 1.2M CY $35M
Tropical Storm Imelda 16,000 CY $630,000
Expected Impact:
If the contract is not renewed, Harris County will enter the 2024 hurricane season without a method to support Precinct debris operations. This will significantly impact the pace of recovery for the County and its residents.
Alternative Options:
There are no alternative options.
Alignment with Goal(s):
X Justice and Safety
X Economic Opportunity
X Housing
X Public Health
X Transportation
X Flooding
X Environment
X Governance and Customer Service
Prior Court Action (if any):
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06/06/2023 |
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Contract award |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
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Anticipated Court Date: April 23, 2024
Anticipated Implementation Date (if different from Court date): June 6, 2024
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Austin Appleton, Manager, Disaster Recovery, Office of the County Engineer, Jared Abbey, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter