Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190063
Vendor/Entity Legal Name (if applicable): TransCore, ITS LLC
MWDBE Contracted Goal (if applicable): 0%
MWDBE Current Participation (if applicable): 0%
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of an extension to TransCore, ITS LLC for preventative/emergency inspection and maintenance, purchase, and related items for light emitting diode dynamic message signs and static guide signs for the Toll Road Authority for the period of May 1, 2024 - July 31, 2024, or until a new contract is in place, with no increase in pricing (190063), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
The existing contract for this service is expiring and a replacement is currently in Procurement, however, the selection process will not be complete before the contract term ends. As such, the purpose of this Fifth Amendment is for Katy Managed Lanes LED DMS Maintenance services for the Harris County Toll Road Authority; to add a three (3) three-month extension and add additional funds not to exceed the sum of $50,000. The amendment will extend services from May 1, 2024 through July 31, 2024.
Expected Impact:
This contract will ensure that the toll rate signing is operational to display accurate toll rates for toll road patrons.
Alternative Options:
None. Lack of extending the contract will result in the Katy Managed Lanes LED DMS signs going without maintenance support until a new contract is in place.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
4/30/2019 |
23.c.6.i |
Contract Award - $1,453,713 |
|
3/24/2020 |
21.d.8.h |
First Contract Renewal - $1,459,210 |
|
2/9/2021 |
216 |
Second Contract Renewal - $1,452,100 |
|
8/23/2022 |
277 |
Third Contract Renewal - $500,000 |
|
5/16/2023 |
241 |
Fourth Contract Renewal - $260,000 |
Location:
Address (if applicable): N/A
Precinct(s): Precincts 3 & 4
|
Fiscal and Personnel Summary |
|
Service Name |
Capital Projects & Infrastructure |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Revenue - TRA |
$ |
$50,000.00 |
$50,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$50,000.00 |
$50,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: February 27, 2024
Anticipated Implementation Date (if different from Court date): February 20, 2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nicole Stuttz, Assistant Director, Harris County Toll Road Authority
Robert Brown, Senior Buyer, Purchasing
Attachments (if applicable): Letter