Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220157
Vendor/Entity Legal Name (if applicable): Canon Medical Systems USA, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Canon Medical Systems USA, Inc. for postmortem computed tomography scanning for the Institute of Forensic Sciences for the period of April 25, 2024 - April 24, 2025 at a cost of $91,805 (220157), Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
The Harris County Institute of Forensic Sciences (HCIFS) serves as the Medical Examiner’s Office for Harris County, as well as seven other local counties upon request, serving a population of over 5 million people. The Medical Examiner’s Office received 13,681 reported cases in 2022 - leading to over 5400 postmortem examinations. It is believed that by acquiring 3D computed tomography (CT) scans for decedents, fewer full autopsy exams will be required, thus lowering the amount of work required by HCIFS forensic pathologists and allowing for faster reporting of cause and manner of death, as well as faster turnaround times for final autopsy reports. The reduction in work required will hopefully also lead to reduced staff attrition within the Medical Examiner’s Office.
In May 2022, Commissioners Court approved RFP Job No. 220157, requesting vendor proposals for a complete postmortem CT solution - including, hardware, training, maintenance, and support.
Expected Impact:
Reduction of workload in the Medical Examiner’s Office, leading to reduction in backlog and processing times, and faster turnaround times for completion of determination of cause and manner of death and final autopsy reports.
Alternative Options:
Not accepting the bid proposal for a dedicated CT scanning system will lead to increased backlogs and turnaround times and could lead to more staff attrition within HCIFS.
Alignment with Goal(s):
X_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
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5/24/2022 |
22-3072 |
Approval of a project scheduled for advertisement and consent for Request for Proposal for postmortem computed tomography scanning for the Institute of Forensic Sciences (220157) |
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4/25/2023 |
249 |
Approval of an award and execution of an agreement with Canon Medical Systems USA, Inc. for postmortem computed tomography scanning for the Institute of Forensic Sciences |
|
12/5/2023 |
192 |
Approval of an Amendment to remove the software |
Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Current Position Count for Service |
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Additional Positions Request |
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Anticipated Court Date: 2/27/2024
Anticipated Implementation Date (if different from Court date): 2/27/2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Julie Prine, Chief of Staff/ HCIFS; Luke Herdrich, Senior Buyer, Purchasing
Attachments (if applicable): Letter