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File #: 23-6766    Version: 1 Name:
Type: Policy Status: Agenda Ready
File created: 11/6/2023 In control: Commissioners Court
On agenda: 11/14/2023 Final action: 11/14/2023
Title: Request for approval of recommended Contract Patrol rates for FY 2025.
Department: Management and Budget
Department Head/Elected Official: Daniel Ramos

Regular or Supplemental RCA: Regular RCA

Type of Request: Policy

Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A

MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request

Request Summary (Agenda Caption):
Request for approval of recommended Contract Patrol rates for FY 2025.

Background and Discussion:

Soon after the start of each fiscal year, the Office of Management and Budget (OMB) recommends contract patrol rates for the following fiscal year to provide customers advance notice of any cost increases. Historically, the contract rate has been based on the county's direct cost of salary, benefits, vehicles, fuel and equipment. Based on Local Government Code 351.062 which requires the fees to recover 100% of the county's cost, and after consultation with the County Attorney's Office, OMB recommends including an indirect cost component to the rate beginning in FY25 to also recover the cost of support functions provided by departments such as Universal Services, the County Attorney, County Auditor, Facilities and other support functions. An overhead rate of 11.2% was used, based on data from the County's most-recently completed Cost Allocation Plan.

The recommended cost for a 100% officer is $132,200, a 13.6% increase over the current rate. Of this, 6.6% is based on higher direct costs with 7.0% due to the new overhead component. The cost increase detail and recommended contract patrol rates for October 1, 2024 through September 30, 2025 are:

Recommended FY25 Rates

FY24 Cost
FY25 Cost
% Change

Contract %
Direct Cost

Overhead Cost
not included
- -

Total Cost


In addition to the proposed contract rat...

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