Department: County Clerk
Department Head: Teneshia Hudspeth, County Clerk
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: In-Bound Ballot by Mail Sorting System
Project ID (if applicable):
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Clerk's Office
Incremental Authorization Requested: $218,999
Total Estimated Project Cost: $218,999
Request Summary:
title
Request for approval of the Final Investment Memo for the In-Bound Ballot by Mail Sorting System for an initial authorization of $218,999 and request for approval of initial commercial paper funding in the amount of $220,000.
end
Project Description:
Harris County Clerk's Office Elections Division is in the process of purchasing a in-bound ballot by mail sorting system that will better serve Harris County constituents with more timely and correct ballot counts.
Project Scope:
To replace the Agilis system with a system that is more reliable and with better functionality. Furthermore, the old system will be incapable of providing the essentials needed accurately and timely because of the increase in ballot mail during the Primary and Presidential elections.
Justification: The current Agilis Mail Sorter is being replaced with a Tritek machine that is more accurate and efficient because the Agilis Mail Sorter cannot perform the required mail sorting work. Because of the increase in mail ballots during the primary and presidential elections, this system will be capable of carrying out all work requirements more quickly and effectively.
The mail sorter is critical for the Primary and Presidential elections because:
? It will be an ideal solution for high speed mail sorting for both incoming and outbound applications.
? The system will pro...
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