Harris County, Texas - File #: 23-2968

• File #: 23-2968
• Version: 1
• Type: Contract - Amendment
• Status: Passed
• File created: 5/9/2023
• In control: Commissioners Court
• On agenda: 5/16/2023
• Final action: 5/16/2023
• Title: Request that the County Judge execute an amendment to an agreement with J.T. Vaughn Construction LLC to add additional days to the services for construction manager at risk for the Criminal Justice Center Mitigation and Improvement Project for FEMA Project 4910, with no increase in the total contract amount (180297), Justification for 0% MWDBE Participation Goal: N/A - project was awarded prior to launch of County's M/WBE Program.

Date	Ver.	Action By	Action	Result
5/16/2023	1	Commissioners Court

Department: Purchasing

Department Head/Elected Official: DeWight Dopslauf

Regular or Supplemental RCA: Regular RCA

Type of Request: Contract - Amendment

Project ID (if applicable): 180297

Vendor/Entity Legal Name (if applicable): J.T. Vaughn Construction LLC

MWDBE Contracted Goal (if applicable): N/A

MWDBE Current Participation (if applicable): N/A

Justification for 0% MWDBE Participation Goal:  N/A - project was awarded prior to launch of County's M/WBE Program

Request Summary (Agenda Caption):

title

Request that the County Judge execute an amendment to an agreement with J.T. Vaughn Construction LLC to add additional days to the services for construction manager at risk for the Criminal Justice Center Mitigation and Improvement Project for FEMA Project 4910, with no increase in the total contract amount (180297), Justification for 0% MWDBE Participation Goal:  N/A - project was awarded prior to launch of County's M/WBE Program.

end

Background and Discussion:

The Criminal Justice Center Restoration, Mitigation, and Improvement project includes restoration of the existing Criminal Justice Center and repairing damage resulting from Hurricane Harvey (August 2017), implementing flood mitigation measures to prevent damage during future disasters, and improving building and occupant functions, including horizontal and vertical circulation, security, building fire and safety requirements, and staff augmentation needs. This amendment entails electrical design changes due to existing field conditions requiring 212 additional calendar days.

Expected Impact:

Changes allow the completion of the project in accordance with the original intent of the project.

Alternative Options:

Alignment with Goal(s):

X Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

_ Transportation

X Flooding

_ Environment

X Governance and Customer Service

Prior Court Action (if any):

Date	Agenda Item #	Action Taken
4/10/2018	1.p	County Engineer. Recommendation for approval of the construction manager at risk delivery method, and that the Purchasing Agent be authorized to issue a request for qualifications for the Criminal Justice Center restoration and mitigation project in Precinct 1 due to extreme flooding conditions created by Hurricane Harvey.
8/14/2018	1.v	County Engineer. Recommendation for approval to increase the authorized funding amount to $86 million for renovation of the Criminal Justice Center.
8/28/2018	4.f	Budget Management. Request for approval of commercial paper funding for the Office of the County Engineer for the Criminal Justice Center Renovation project in the amount of $7,825,000.
9/11/2018	18.c.1.j	Fiscal Services & Purchasing-Purchasing. Request for approval of projects scheduled for advertisement: Construction manager at risk services for the Criminal Justice Center mitigation and improvement project for the Office of the County Engineer (18/0297).
9/25/2018	20.c.1.g	Fiscal Services & Purchasing-Purchasing. Request for approval of projects scheduled for advertisement: Design, de-construction, restoration, and mitigation of floors 2-20 at the Criminal Justice Center for the county (18/0306, FEMA Project 4910).
10/9/2018	20.d.1.g	Fiscal Services & Purchasing-Purchasing. Request for approval of projects scheduled for advertisement: Re-modernization of elevators at the Criminal Justice Center for the Office of the County Engineer (18/0316, FEMA Project 4910)
12/4/2018	4.e.1	Budget Management. Request for approval of commercial paper funding for: The Office of the County Engineer for the Criminal Justice Center Renovation project in the additional amount of $9 million for the total authorized amount of $16,825,000
12/18/2018	24.c.12.a	Fiscal Services & Purchasing-Purchasing. Recommendation that awards be made to: Amtech Elevator Services lowest priced proposal meeting requirements in the amount of $4,479,300 for re-modernization of elevators at the Criminal Justice Center for the county, subject to applicable bonds to be received, with alternate proposal No. 1 not being awarded (18/0316, FEMA Project 4910).
12/18/2018	24.c.12.d	Fiscal Services & Purchasing-Purchasing. Recommendation that awards be made to: Manhattan Construction Company best proposal meeting requirements in the amount of $8,774,000 for design, re-construction, restoration, and mitigation of floors 2-20 at the Criminal Justice Center for the county, subject to applicable bonds to be received (18/0306, FEMA Project 4910).
12/18/2018	24.c.12.o	Fiscal Services & Purchasing-Purchasing. Recommendation that awards be made to: J.T. Vaughn Construction, LLC, highest overall evaluation for construction manager at risk services for the Criminal Justice Center mitigation and improvement project for the county, subject to execution of the agreement, and the county, at its sole discretion, may discontinue negotiations and proceed to negotiate with the next ranking offeror if unable to agree to an executable contract (18/0297, FEMA Project 4910).
1/29/2019	17	Public Defender. Request for approval of sufficient temporary space in the Criminal Justice Center to consolidate staff.
2/26/2019	19	Pretrial Services. Request for authorization to work with the Office of the County Engineer to temporarily relocate a portion of the department back to the 12th floor of the Criminal Justice Center and hire an architect to design a permanent office space in the Peden Building.
3/26/2019	18	Public Defender. Request for approval to temporarily occupy certain floors of the Criminal Justice Center and use of the existing furnishings.
4/9/2019	1.q	County Engineer. Recommendation for authorization to proceed with the restoration, repair, and modernization of the Criminal Justice Center.
4/9/2019	4.g	Budget Management. Request for authorization to establish a Criminal Justice Center Tenant Committee to find solutions and provide client level direction to the Office of the County Engineer for the mitigation and repair of the CJC.
4/9/2019	24.d.7.n	Fiscal Services & Purchasing-Purchasing. Recommendation that awards be made to: J.T. Vaughn Construction, LLC, highest overall evaluation for construction manager at risk services for the Criminal Justice Center mitigation and improvement project for the county, subject to execution of the agreement, and the county, at its sole discretion, may discontinue negotiations and proceed to negotiate with the next ranking offeror if unable to agree to an executable contract (18/0297, FEMA Project 4910).
4/9/2019	4.g	Budget Management. Request for authorization to establish a Criminal Justice Center Tenant Committee to find solutions and provide client level direction to the Office of the County Engineer for the mitigation and repair of the CJC.
4/30/2019	23.c.6.c	Fiscal Services & Purchasing-Purchasing. Recommendation that awards be made to: Manhattan Construction Company best proposal meeting requirements in the amount of $8,774,000 for design, de-construction, restoration, and mitigation of floors 2-20 at the Criminal Justice Center for the county, subject to applicable bonds to be received (18/0306, FEMA Project 4910).
5/14/2019	4.g.1	Budget Management. Request for approval of commercial paper funding for the: CJC Renovation project in the additional amount of $5 million for a total CP funding of $21,825,000.
12/17/2019	18	Request for authorization to work with the Office of the County Engineer to facilitate occupying additional space on the 12th floor of the Criminal Justice Center, and that the Office of the County Engineer work with and find suitable space for Pretrial Services in the CJC.: Amended-Add “Pretrial Services and Community Supervision & Corrections”  The Harris County Engineer shall assign all temporary space in the Criminal Justice Center (CJC), including any departments temporarily displaced from the CJC to other facilities, as needed until reconstruction of the CJC is complete.  The County Engineer shall consult with the Justice Administration Department and relevant criminal justice stakeholders in determining the appropriate assignments.
1/7/2020	1.p.2	County Engineer. Recommendation for approval of funding of the FY 2020 Capital Improvements Program projects for: Criminal Justice Center FF&E funding in the amount of $2 million.
1/28/2020	1.l.1	County Engineer. Recommendation for approval of changes in contracts with: Manhattan Construction Company for construction of Phase 2B-levels 2-20 interior restoration and improvements for the Criminal Justice Center in Precinct 1, resulting in an addition of $53,932 to the contract amount (18/0306-1, UPIN 19035MF18701).
1/28/2020	4.g.3	Budget Management. Request for approval of commercial paper funding for the Office of the County Engineer for the: Criminal Justice Center renovation project in the additional amount of $2 million for a total CP funding of $23,825,000.
2/11/2020	20.d.9.c	Fiscal Services & Purchasing-Purchasing. Request that the County Judge execute amendments and an agreement with: J.T. Vaughn Construction, LLC, in the amount of $22,587,866 for the guaranteed maximum price for construction manager at risk services for the Criminal Justice Center mitigation and improvement project for the county, Phase Task Order 1 in connection with an award approved by Commissioners Court on April 9, 2019, subject to applicable bonds to be received (180297, FEMA Project 4910).
2/25/2020	4.f.2	Budget Management. Request for approval of commercial paper funding for the Office of the County Engineer for the: Criminal Justice Center renovation project in the additional amount of $22.6 million for a total CP funding of $46,425,000.
4/28/2020	1.m.2	County Engineer. Recommendation for approval of changes in contracts with: Manhattan Construction Company for construction of Phase 2B-levels 2-20 interior restoration and improvements for the Criminal Justice Center in Precinct 1, resulting in an addition of $442 to the contract amount (18/0306-2, UPIN 19035MF18701).
6/9/2020	1.r.1	County Engineer. Recommendation for approval of funding of capital projects for: The Criminal Justice Center in the additional amount of $9 million.
6/30/2020	1.g.3	County Engineer. Recommendation for approval of changes in contracts with: Manhattan Construction Company for construction of Phase 2B-levels 2-20 interior restoration and improvements for the Criminal Justice Center in Precinct 1, adding 28 calendar days and resulting in an addition of $730,224 to the contract amount (18/0306-3, UPIN 19035MF18701).
6/30/2020	4.i.2	Budget Management. Request for approval of commercial paper funding for: The Office of the County Engineer for the Criminal Justice Center renovation project in the additional amount of $40 million for a total CP funding of $86,425,000.
7/14/2020	1.j.1	County Engineer. Recommendation for approval of changes in contracts with: Amtech Elevator Services for Phase 2a construction, restoration, and modernization of the existing elevators at the Criminal Justice Center in Precinct 1, adding 68 calendar days and resulting in an addition of $112,160 to the contract amount (18/0316-1, UPIN 19035MF18401).
7/14/2020	19.d.15	Fiscal Services & Purchasing-Purchasing. Request that the County Judge execute an agreement with J.T. Vaughn Construction, LLC, in the amount of $39,044,820 for the guaranteed maximum price for construction manager at risk services for the Criminal Justice Center mitigation and improvement project for the county, Phase Task Order 2 in connection with an award approved by Commissioners Court on April 9, 2019, subject to applicable bonds to be received (180297, FEMA Project 4910).
10/27/2020	1.k.1	County Engineer. Recommendation for approval of changes in contracts with: Manhattan Construction Company for the Criminal Justice Center construction, Phase 2B-Levels 2-20 interior restoration and improvements project in Precinct 1, resulting in an addition of $63,680 to the contract amount (18/0306-4, UPIN 19035MF18701).
11/10/2020	1.aa	County Engineer. Recommendation for authorization to execute an agreement between the county and the City of Houston for permit; for use and occupancy of public right of way by encroachment related to proposed improvements at the Criminal Justice Center in Precinct 1; and to issue a check to the COH for the first year annual fee in the amount of $1,275 (UPIN 19035MF18P01).
1/5/2021	1.f.1	County Engineer. Recommendation for authorization to negotiate for engineering services with: Austin-Reed Engineers, Inc., for construction materials testing lab and inspection services for the Criminal Justice Center mitigation and improvement project, Phase 3 in Precinct 1 (18/0297, UPIN 19035MF18P01).
1/5/2021	1.j.2	County Engineer. Recommendation for approval of changes in contracts with: Manhattan Construction Company for the Criminal Justice Center construction Phase 2B-levels 2-20 interior restoration and improvements in Precinct 1, resulting in an addition of $88,859 to the contract amount (18/0306-5, UPIN 19035MF18701).
1/5/2021	4.f.1	Budget Management. Request for approval of commercial paper funding for the Office of the County Engineer for the: Criminal Justice Center renovation project in the additional amount of $2 million for a total CP funding of $88,425,000.
2/9/2021	24	County Engineer. Recommendation for authorization to issue a purchase order for testing and inspection services with Austin-Reed Engineers, LLC in the amount of $229,676 (Requisition #0000029107) for the Criminal Justice Center Mitigation and Improvements Project - Phase 3, Job No. 18/0297, Precinct 1.
2/9/2021	203	Purchasing. Request for approval of an OMNIA Partners, Public Sector cooperative purchasing program, and Texas Association of School Boards Buy Board cooperative program award to J Tyler, Services, Inc.; OP; Agile OFIS Solutions, LP, dba Agile Interiors; Workspace Interiors by Office Depot; and Workplace Solutions, Inc., lowest quote meeting the specifications by item and/or group for certain bids and certain items in the total amount of $506,005 for office furniture for the Criminal Justice Center.
2/22/2022	92	Engineering. Request for approval of a Change Investment Memo for the Criminal Justice Center - Restoration, Mitigation and Improvements project, for an additional scope of work estimated at $26,614,500 for a total authorization of $115,039,500.
6/28/2022	228	Purchasing. Request that the County Judge execute an amendment to an agreement with J.T. Vaughn Construction, LLC in the additional amount of $9,855,745 to Phase Task Order (PTO) 2 increases funding for the additional scope and to add additional days

Location:

Address (if applicable): 1201 Franklin St., Houston TX 77002

Precinct(s): Precinct 1

Fiscal and Personnel Summary
Service Name
		FY 23	FY 24	Next 3 FYs
Incremental Expenditures (do NOT write values in thousands or millions)
Labor Expenditures		$	$	$
Non-Labor Expenditures		$	$	$
Total Incremental Expenditures		$	$	$
Funding Sources (do NOT write values in thousands or millions)
Existing Budget
Choose an item.		$	$	$
Choose an item.		$	$	$
Choose an item.		$	$	$
Total Current Budget		$	$	$
Additional Budget Requested
Choose an item.		$	$	$
Choose an item.		$	$	$
Choose an item.		$	$	$
Total Additional Budget Requested		$	$	$
Total Funding Sources		$	$	$
Personnel (Fill out section only if requesting new PCNs)
Current Position Count for Service		-	-	-
Additional Positions Requested		-	-	-
Total Personnel		-	-	-

Anticipated Court Date: May 16, 2023

Anticipated Implementation Date (if different from Court date):

Emergency/Disaster Recovery Note: Disaster Recovery related item

Contact(s) name, title, department: Trevor Wood, Manager of Capital Projects Facilities - Construction, Engineering Department, Nancy Garcia, HC Purchasing

Attachments (if applicable): Letter, Agreement