Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 170154
Vendor/Entity Legal Name (if applicable): eCIFM Solutions, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval to extend a contract with eCIFM Solutions, Inc. for consulting services for the implementation of IBM Property Management Software for Harris County for the extended period of June 26, 2023 - November 30, 2023, or until a new contract is in place, with no increase in pricing (170154).
end
Background and Discussion:
This agreement has continued technical support for FPM Integrated Workplace Management Software and ongoing support/maintenance for MEP Assessment data. Current Implementations are Capital Projects/PeopleSoft Integration.
Expected Impact:
This agreement is essential to maintaining the integrity of the IWMS data to provide accurate/up to date metrics to Department Heads. Current projects will fulfill the County’s expectation for better metrics and will enhance FPM’s Business process to provide high quality services to Harris County Facilities.
Alternative Options:
There are no viable alternatives for the renewal of this agreement.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/26/2018 |
22.d.8.q |
eCIFM Contract Award - $342,202 |
|
11/13/2018 |
21.d.16.a |
eCIFM Addendum 1 - $0 for Payment Schedule Revision |
|
5/14/2019 |
22.d.11.a |
eCIFM Addendum 2 - $44,600 for additional upgrade system scope |
|
6/30/2020 |
24.c.10.c |
eCIFM Addendum 3 - $84,000 for system support hours |
|
2/9/2021 |
p.26, #223 |
eCIFM Addendum 4 - $473,500 for implementation of capital project module |
|
6/29/2021 |
p.42, #376 |
eCIFM - $86,500 for Renewal Option |
|
6/14/2022 |
p.29, #196 |
eCIFM - $334,000 for Renewal Option |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
FY 23 |
FY 24 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$200K |
$200K |
$600K |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Commercial Paper |
$200K |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$200K |
$ |
$ |
|
Additional Budget Requested |
|
Commercial Paper |
$ |
$200K |
$600K |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$200K |
$600K |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 5/16/2023
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Scott A. Brian, Director, Business Solutions & Digital Transformation
Diandra Singleton, Senior Buyer, Purchasing
Attachments (if applicable): Letter