Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Rarestep, Inc., dba Fleetio
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an agreement with Rarestep, Inc., dba Fleetio in the amount of $72,429 for enterprise software subscription for Precinct 1 for the period of May 16, 2023 - May 15, 2024 with four (4) one-year renewal options, Justification for 0% MWDBE Participation Goal: Exempt - Sole Source.
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Background and Discussion:
Harris County's Universal Services (Fleet Management) and several other precincts are contracted with Fleetio to manage fleet and fuel services. Precinct One's fleet software (Fleetwave) is obsolete and expires in August of 2023, creating an opportunity for us to standardize to the County's preferred fleet software.
Expected Impact:
Increased collaboration and streamlined practices.
Alternative Options: N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
B Governance and Customer Service
Prior Court Action (if any):
Date
Agenda Item #
Action Taken
Location:
Address (if applicable):
Precinct(s): Precinct 1
Fiscal and Personnel Summary
Service Name
FY 23
FY 24
Next 3 FYs
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Total Incremental Expenditures
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Funding Sources (do NOT write values in thousands or millions)
Existing Budget
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