Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210102
Vendor/Entity Legal Name (if applicable): Dahill Office Technology Corporation dba Xerox Business Solution Southwest
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Dahill Office Technology Corporation dba Xerox Business Solution Southwest for high speed and color photocopiers services and related items for Harris County and the Flood Control District for the period of June 1, 2023 - May 31, 2024 at a cost of $448,174 (210102), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion: Lease of color copiers for the various locations throughout the County for the term of June 1, 2023 through May 31, 2024.
Expected Impact: Photocopier services for producing material necessary for the various divisions through-out the County.
Alternative Options:
N/A
Alignment with Goal(s):
x_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/8/21 |
239 |
Award |
|
5/24/22 |
202 |
1st Renewal |
Location:
Address (if applicable): County Wide
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Hi Speed and Color Photocopier Services and Related Items |
|
|
FY 23 |
FY 24 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
1000 - General Fund |
$ |
$139k |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$139k |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$139k |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 5/16/23
Anticipated Implementation Date (if different from Court date): 6/1/23
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Michael Lanham, Director of Finance, Sheriff’s Office ; Karen Vasquez, Director of Business Operations, Universal Services; Richard Woods, Court Administrator, Administrative Office of the District Courts; Martha Sloan, Contracts Administrator, Harris County Purchasing
Attachments (if applicable): Letter