Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220030
Vendor/Entity Legal Name (if applicable): Tree Guy, LLC (Primary); Environmental Southwest (Secondary)
MWDBE Contracted Goal (if applicable): 11%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Tree Guy, LLC (Primary) and Environmental Southwest (Secondary) for hydro-axe and woody vegetation removal for the Flood Control District for the period of August 1, 2023 - July 31, 2024 at a cost of $91,564, and for the County Clerk to execute any applicable bonds to be received (220030), MWDBE Contracted Goal: 11%.
end
Background and Discussion: The District uses this contract to support the removal of woody vegetation growing on District property designated for capital, bond, and maintenance projects. Common uses of this contract include, but are not limited to, vegetation removal for: topographical survey, geotechnical survey, maintenance access and site reclamation.
Expected Impact: Renewing this contract will allow the District to continue to offer these support services to all District Divisions and provide a value-based and efficient option to all Project Managers that have a need for such services.
Alternative Options: Alternative options include choosing to not continue this service. The District, specifically Project Managers and their Design Consultants, would have to pursue these services under each individual Project ID and secure estimates for those services rather than use this on-call contract at set prices. This includes securing bids, reviewing, and awarding work to various subcontractors that may or may not specialize in this type of work.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
X Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
02/08/2022 |
293 |
Advertisement approved for 1/28, 2/4 & 2/11 |
|
06/28/2022 |
204 |
Award approved for term 07/18/22 - 07/17/2023 |
|
08/23/2022 |
266 |
Award revised/ approved for term 08/01/22 - 07/31/23 |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Hydro-Axe and Woody Vegetation Removal |
|
|
FY 23 |
FY 24 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Tax Revenue - FCD |
$40,000.00 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$40,000.00 |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 05/16/2023
Anticipated Implementation Date (if different from Court date): 08/01/2023
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: John Watson, Manager, FMT; Shane Hrobar, Urban Forester, FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments: Route Sheet
Purchasing memorandum dated April 4, 2023