Department: Flood Control District
Department Head/Elected Official: Tina Petersen, Ph.D., P.E., Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Grant
Project ID (if applicable): Z100-00-00-P025
Vendor/Entity Legal Name (if applicable): U.S. Department of Homeland Security
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request by the Flood Control District for approval to accept an amendment to an agreement with the U.S. Department of Homeland Security to lower the required budget by $1,461,462 and scope of work for the FY 2018 MAAPnext Grant (Z100-00-00-P025).
end
Background and Discussion:
Federal Emergency Management Agency (FEMA) has asked that we remove post-preliminary tasks, which cannot start until FEMA issues preliminary data, from the scope of work for this grant to ensure that this is the last time we will need to extend the period of performance of this award. The scope of work is being revised to remove these tasks. Those activities will be conducted under the FY2020 MAAPnext award instead.
The award budget is being revised to move all available budget to the project management & outreach task. All other tasks have been completed. These activities will continue under this award until the remaining budget is expended. Afterward, these activities will continue under the FY 2019 and FY 2020 awards.
The total local match has been increased to reflect discretionary funds which have been expended on project tasks.
A similar request for permission to apply for an amendment was approved September 13, 2022. Subsequently, FEMA requested we first submit only a request for a Period of Performance amendment. This request is for an updated amendment request without the Period of Performance revision and updated budget information.
Expected Impact:
The HCFCD will be able to utilize all remaining Federal funds for MAAPnext Project Management and Outreach activities.
Alternative Options:
The HCFCD would not be able to use those remaining funds which are currently budgeted to completed tasks.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
09/25/2018 |
20.a.1 |
Accept Grant |
|
09/24/2019 |
20.a.1 |
Amendment to Grant Agreement |
|
09/13/2022 |
369. |
Permission to apply for a grant amendment |
Location: N/A
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
N/A |
|
|
FY 23 |
FY 24 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$-1,461,462.61 |
$ |
$ |
|
Total Incremental Expenditures |
$-1,461,462.61 |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
1000 - General Fund |
$-1,461,462.61 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$-1,461,462.61 |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$-1,461,462.61 |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: January 31, 2023
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yesenia Martinez, Commissioners Court Coordinator, Flood Control District
Attachments (if applicable):
• Court Order
• Application Package
o Revised Mapping Activity Statement 31.A (signature required)
o SF424 (signature required)
o Letter of Intent
o QBS Form
o Revised Budget
o Revised Budget Narrative
o SF424A