Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Rarestep, Inc. dba Fleetio
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Rarestep, Inc. dba Fleetio in the amount of $84,760 for licenses, configuration, training, hosting and support of Fleetio-Managed Software for Harris County through November 29, 2023, MWDBE Contracted Goal: Exempt - Sole Source.
end
Background and Discussion:
The first renewal option for Precinct 3 licensing and support software for their fleet management platform.
Expected Impact:
Enhances the Precinct’s transportation safety, resilience and operational performance
Alternative Options:
N/A
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
Date |
Agenda Item # |
Action Taken |
2/25/2021 |
243 |
Authorization to Negotiate |
11/30/2021 |
234 |
Award |
Location:
Address (if applicable):
Precinct(s): Choose an item.
Fiscal and Personnel Summary |
Service Name |
|
|
FY 23 |
FY 24 |
Next 3 FYs |
Incremental Expenditures (do NOT write values in thousands or millions) |
Labor Expenditures |
$ |
$ |
$ |
Non-Labor Expenditures |
$ |
$ |
$ |
Total Incremental Expenditures |
$ |
$ |
$ |
Funding Sources (do NOT write values in thousands or millions) |
Existing Budget |
1000 - General Fund |
$84,760 |
$ |
$ |
Choose an item. |
$ |
$ |
$ |
Choose an item. |
$ |
$ |
$ |
Total Current Budget |
$84,760 |
$ |
$ |
Additional Budget Requested |
Choose an item. |
$ |
$ |
$ |
Choose an item. |
$ |
$ |
$ |
Choose an item. |
$ |
$ |
$ |
Total Additional Budget Requested |
$ |
$ |
$ |
Total Funding Sources |
$84,760 |
$ |
$ |
Personnel (Fill out section only if requesting new PCNs) |
Current Position Count for Service |
- |
- |
- |
Additional Positions Requested |
- |
- |
- |
Total Personnel |
- |
- |
- |
Anticipated Court Date: 1/31/2023
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Shane Langford, Fleet Manager; Margaret Obot, Senior Buyer, Purchasing
Attachments (if applicable): Letter