Department: County Engineer
Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 21/0264
Vendor/Entity Legal Name (if applicable): Cutler Repaving, Inc.
MWDBE Contracted Goal (if applicable): 2.48%
MWDBE Current Participation (if applicable): 1.59%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Cutler Repaving, Inc. in connection with Repaving Various Roads in Precinct 4 Camp Areas - 2021, adding 45 calendar days, with an addition in the amount of $382,828.54, Job No. 21/0264-1, UPIN 22104MF24A01, Precinct 4, MWDBE Contracted Goal: 2.48%, MWDBE Current Participation: 1.59%.
end
Background and Discussion:
Project includes reconstruction of asphalt roadways at various locations within Precinct 4. Change includes reconciliation of actual quantities used in construction with the estimated quantities included for bidding purposes. Major increased items include:
• BASE REPAIR WITH HOT MIX ASPHATTIC CONCRETE BASE COURSE,8" - $503,995.02
• HMAC - TYPE "D" SURFACE COURSE 1" THICK, IN CONJUNCTION WITH HIPR PROCESS (AWARDED VENDOR TO SUEMIT A SAMPLE OF SPECIFIED ITEMS FOR INSPECTION/APPROVAL BY THE OFFICE OF THE COUNTY ENGINEER PRIOR TO ORDER PLACEMENT), SAC A PG 64-11 - $105,828.09
Expected Impact:
Changes allow for the Contractor to be compensated for the actual quantities completed on the project and for the additional time required to complete the additional work requested by Precinct 4.
Alternative Options:
Limit the scope of the project to the original scope.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/26/21 |
261 |
Contract Award |
Location:
Address (if applicable):
Precinct(s): Precinct 4
|
Fiscal and Personnel Summary |
|
Service Name |
Reconstruction |
|
|
FY 23 |
FY 24 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$382,828.54 |
$ |
$ |
|
Total Incremental Expenditures |
$382,828.54 |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
1070 - Mobility Fund |
$382,828.54 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$382,828.54 |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$382,828.54 |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: January 10, 2023
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Julia Bond, P.E., Manager HCED-CPD
Attachments (if applicable): County Auditor’s Form 1258B