Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200039
Vendor/Entity Legal Name (if applicable): Roy Jorgensen Associates, Inc. (Primary); Ferrovial Services Infrastructure, Inc. (Secondary)
MWDBE Contracted Goal (if applicable):12%
MWDBE Current Participation (if applicable):3.85%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Roy Jorgensen Associates, Inc. (Primary) and Ferrovial Services Infrastructure, Inc. (Secondary) for roadway and facility management, inspection and maintenance (Section I) for the Toll Road Authority through November 30, 2023, at a cost of $12,380,366, and for the County Clerk to execute any applicable bonds to be received (200039), MWDBE Contracted Goal: 12%, MWDBE Current Participation: 3.85%.
end
Background and Discussion:
Request for approval of the second renewal option with Roy Jorgensen Associates, Inc. (Primary) and Ferrovial Services Infrastructure, Inc. (Secondary) for roadway and facility management, inspection, and maintenance for the Toll Road Authority (Section I) for the period of 12/01/2022 - 11/30/2023.
This contract was awarded with no MWDBE contract goal. Roy Jorgensen Associates, Inc. (RJA) has made efforts to award subcontracts to minority and women-owned businesses, but many firms are undergoing the certification process. Had the firms been certified, RJA would currently be achieving 8% MWDBE participation. Roy Jorgensen Associates, Inc. has brought on two additional MWDBE subcontractors and is committed to 12% MWDBE participation for this renewal period.
Expected Impact:
The approval of this renewal allows HCTRA to continue to receive roadway and facility management, inspection, maintenance services, and related Items as needed throughout the system.
Alternative Options:
No other recommended option for this identified need.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
2/25/2020 |
25.d.1.f |
Project advertisement. |
|
10/13/2020 |
19.d.8.m |
Award recommendation. |
|
11/30/2021 |
173. |
Contract renewal (first one-year renewal option). |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Roadway & Facility Infrastructure Maintenance |
|
|
FY 23 |
FY 24 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$9,750,000 |
$1,950,000 |
$ |
|
Total Incremental Expenditures |
$9,750,000 |
$1,950,000 |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Revenue - TRA |
$9,750,000 |
$1,950,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$9,750,000 |
$1,950,000 |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$9,750,000 |
$1,950,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 11/15/2022
Anticipated Implementation Date (if different from Court date): 12/01/2022
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Benard Hubbard, Procurement Manager, Harris County Toll Road Authority
Cheryl Daniels, Senior Buyer, Office of the Harris County Purchasing Agent
Attachments (if applicable): Letter