Department: County Administration
Department Head/Elected Official: David Berry, County Administrator
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable): Protiviti Inc.
MWDBE Contracted Goal (if applicable): 25%
MWDBE Current Participation (if applicable): 25%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of an order authorizing the expenditure of funds in the amount of $228,680 to extend Procure to Pay process improvement consulting services, as a subaward of the agreement with Protiviti Inc. under Job No. 210317, MWDBE Contracted Goal: 25%, MWDBE Current Participation: 25%.
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Background and Discussion: On June 28, 2022, Commissioners Court directed the Office of County Administration to establish and implement a Procure to Pay Improvement initiative, highlighting the following goals:
* Reduce purchasing and contracting timelines to deliver County priority outcomes and bring results to the public more quickly
* Shorten time to pay and reduce procurement process barriers to enable broader vendor participation, including expanding access for small businesses and M/WBE firms
* Reduce costs; reduce rework and errors and increase overall process efficiency
* Improve quality of procurement outcomes
* Reduce employee frustration and burnout; create more fulfilling jobs
* Create transparency into Procure to Pay-related roles, responsibilities, and results
Within this order, Commissioners Court also directed the Office of County Administration to establish associated governance processes, engage stakeholders, select consulting resources as appropriate, and report recommendations and results.
Following initial data analyses, employee and vendor surveys, benchmarking, process documentation, focus groups, and best practice gap analyses, short-ter...
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