Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 210367
Vendor/Entity Legal Name (if applicable): Planet Ford Lincoln (Primary); Chastang Ford (Secondary)
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable) N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Planet Ford Lincoln (Primary) and Chastang Ford (Secondary) for repair parts, labor and related items for Ford medium duty trucks for Harris County through December 31, 2023, at a cost of $1,145,000 (210367), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
This contract is used to supply Harris County with parts, supplies, and the labor to replace the parts for
our Ford medium duty trucks. This is needed as many parts can only be purchased at the dealership level since
they are not available in the aftermarket supply industry yet.
Expected Impact:
Renewing this contract will allow us to utilize two different dealerships for purchasing parts and supplies, as
well as the ability to use their service departments for the repair of the trucks when needed. This will lessen
the workload in our shops during peak times so we can concentrate on the law enforcement fleet, and also
create more space in our shops and parking lots for smaller vehicles that don’t take up as much room.
Alternative Options:
There are no alternatives for factory only parts. For the service side we can perform the repairs ourselves, but
shop space and parking will become an issue, and it will delay the repair of other vehicles.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
1/4/2022 |
205 |
Award |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
FY 23 |
FY 24 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
1000 - General Fund |
$1,145,000 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$1,145,000 |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$1,145,000 |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 1/10/2023
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jim Smith, Director, Universal Services - Fleet; Margaret Obot, Senior Buyer, Purchasing
Attachments (if applicable): Letter