Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Proposals/Bids
Project ID (if applicable): 220262
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval to reject the bids received for preventative and reactive maintenance and alteration of traffic control devices and related items and materials for the Office of the County Engineer and that the project be readvertised at a later date with revised specifications (220262).
end
Background and Discussion:
Harris County has an existing maintenance on-call contract for preventative, reactive and alteration related services and materials of various projects, which will expire September 2022. A new contract is needed to continue the maintenance on-call services and to address changes in the standards, specifications, line items and contract requirements. The MWBE Utilization plan submitted by the lowest bidder for Job No. 22/0262 is being protested; a rebid is recommended to reconsider the MWBE utilization plan.
Expected Impact:
Reject the bids of Job No. 22/0262 for the Preventative and Reactive Maintenance and Alteration of Traffic Control Devices and Related Items and Materials for the Harris County Office of the County Engineer to rebid the project.
Alternative Options:
Failure to maintain the preventative, reactive and alteration related services may result in operational failure of the traffic signal devices. Alternative option will be to have technicians physically check each traffic signal, which is less efficient and will rely on constituents reporting issues versus proactively identifying and resolving issues.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
07/19/2022 |
22-4103 |
Transmittal of Project Advertisement |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
SFY 22 |
FY 23 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
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Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: September 27, 2022
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yuzhen “Nikki” Liang, P.E., Project Manager, Traffic Design and Operations; Maria Heinzmann, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter