Department: Pollution Control Services
Department Head: Dr. Latrice Babin
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Pollution Control Services (PCS) Equipment Replacement and Additions
Project ID (if applicable): N2002
Vendor Legal Name (if applicable): N/A
MWDBE Participation (if applicable): N/A
MWDBE Current Achievement (if applicable):
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Pollution Control
Incremental Authorization Requested: $274,335
Total Estimated Project Cost: $2,374,100 (FY23-FY27)
Request Summary:
title
Request for approval of the Final Investment Memo for the Pollution Control Services (PCS) Equipment Replacement and Additions (continuous) project for an additional incremental authorization of $274,335 for a total FY 2023 authorization of $650,100.
end
Project Description:
Procure specialized up-to-date field monitoring equipment, expand laboratory testing capacity, and build redundancy to ensure service continuity. The project procures specialized analytical equipment that will be able to perform new required tests, such as monitoring equipment for both air quality and water quality programs. As noted above, the court is only asked to approve FY2023 funding.
Project Scope:
To ensure continuity, PCS presented a plan for five years' funding to replace equipment that had reached the end of its warranty, was deteriorating, and was no longer usable such as specialized data loggers, cameras, and canisters. This equipment will expand and fortify the lab, update the existing air monitoring network, and provide new equipment for the emergency response and field teams.
The below tables show the status of requests for the first and second years of the five-year plan.
Table 1. Equipment purchases completed in SFY2022
|
Division |
Equipment Name |
Equipment Description |
Cost ($) |
|
Air Monitoring |
Data Logger |
A low-powered device that measures sensors drives direct communication and telecommunications, analyzes data, controls external devices, and stores data and programs in onboard, nonvolatile storage. |
$20,753.92 |
|
Air Monitoring |
SPOD's |
Solar-powered sensor system that combines wind and air pollutant concentration measurements to detect Volatile Organic Compounds (VOC) emission plumes and help locate the source of emissions. |
$20,476.02 |
|
Air Monitoring |
Summa Canisters |
Air sampling Canisters |
$18,057.20 |
|
Air Monitoring |
Camera |
Camera for River Terrace Park |
$6,925.40 |
|
|
|
Total |
$66,212.54 |
Table 2. Requested purchases for FY2023
|
Division |
Equipment Name |
Equipment Description |
Cost ($) |
|
Lab |
GC/MS |
Preconcentrator for backup TO-15 analysis will ensure air monitoring capabilities |
$250,000.00 |
|
Air Monitoring |
Generator and new A/C unit |
Equipment for RAAM |
$10,000.00 |
|
Emergency Response |
HazMat ID Elite |
Hand-held solid and liquid chemical identifier |
$150,000.00 |
|
Lab |
Vertical Stacked Washer |
Cleaner for glassware used for analysis |
$21,000.00 |
|
Lab |
Extraction equipment for VOC |
Equipment used to analyze samples on LC/MS/MS |
$50,000.00 |
|
Lab |
BOD Autosampler |
An autosampler is more efficient than manual analysis of samples |
$50,000.00 |
|
Lab |
Mercury Analyzer |
Monitoring of industrial outfall permit levels and Houston Ship Channel |
$60,000.00 |
|
|
|
Total |
$591,000.00 |
Justification:
This project ensures that PCS staff have up-to-date equipment and can expand capabilities in protecting the environment and communities throughout Harris County. The Air Monitoring Section and Laboratory Services sections continuously use this equipment to perform air monitoring services and process samples, respectively, including air, water, solid waste, and unknown samples related to routine monitoring and investigative cases. It is necessary to replace the equipment when it is no longer covered by a maintenance contract and cannot be sufficiently maintained or properly calibrated to ensure optimal efficiency and defensible data.
Alternatives and Engagement:
Due to the existing equipment's age, condition, and use, Pollution Control will continue to have equipment requirements. The requested equipment is specialized analytical equipment unique to conducting air monitoring services and sample analysis, including air, water, solid waste, and unknown samples related to routine monitoring and investigative cases. If the request is not funded, PCS cannot perform proper air monitoring services, and laboratory services will be outsourced. It is most efficient for laboratory services to be conducted in-house for continuity of process and the ability to defend data in enforcement cases.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Air Monitoring RAAM Equipment |
$10,000 |
1st Quarter FY23 |
|
Vertical Stacked Washer |
$21,000 |
1st Quarter FY23 |
|
Extraction Equipment |
$50,000 |
1st Quarter FY23 |
|
BOD Autosampler |
$50,000 |
2nd Quarter FY23 |
|
Mercury Analyzer |
$60,000 |
3rd Quarter FY23 |
|
HazMat ID Elite |
$150,000 |
2nd Quarter FY23 |
|
Preconcentrator for backup TO-15 analysis |
$250,000 |
|
|
FY23 Total Authorization |
$591,000 |
|
|
Contingency 10% |
$650,100 |
|
|
Current Available Budget |
(375,768) |
|
|
FY23 Additional Allocation |
$274,335 |
|
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
X Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
9/10/2019 |
212 |
Project Authorization |
|
12/3/2019 |
4d3 |
CP Funding Allocated |
|
1/28/2020 |
4h2 |
CP Funding Allocated |
|
3/9/2021 |
21-718 |
Project Authorization |
|
3/30/2021 |
21-1009 |
CP Funding Allocated |
|
5/11/20201 |
21-2180 |
Project Authorization |
|
5/25/2021 |
21-2414 |
CP Funding Allocated |
|
8/10/2021 |
21-3789 |
CP Funding Allocated |
|
9/28/2021 |
21-5000 |
CP Funding Allocated |
|
12/14/2021 |
21-6707 |
CP Funding Allocated |
|
1/4/2022 |
22-0061 |
Bid Awarded |
|
1/25/2022 |
22-0647 |
CP Funding Allocated |
Address: 101 South Richey Suite H Pasadena, TX 77506
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
SFY 22 |
FY 23 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Commercial Paper |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 9/27/2022
Anticipated Implementation Date (if different from Court date): 10/1/2022
Department Approval by: Dr. Latrice Babin Executive Director 9/6/2022
OMB CIP Team Approval by: Amiel Chen, CIP Manager, 9/1/2022
Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
HB 1869 compliance confirmed by: N/A
OMB Financial Management contact: N/A