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File #: 22-5575    Version: 1 Name:
Type: Public Hearing Status: Passed
File created: 9/6/2022 In control: Commissioners Court
On agenda: 9/13/2022 Final action: 9/13/2022
Title: Request by the County Clerk for a public hearing for approval of the Records Archive Plan for FY 2022-23. Notice of the public hearing was published on August 29, 2022, as required under the statute.
Attachments: 1. Records Archive Plan of The Harris County Clerk FY 2022-23
Department: County Clerk
Department Head/Elected Official: Teneshia Hudspeth, County Clerk

Regular or Supplemental RCA: Regular RCA

Type of Request: Public Hearing

Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A

MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Choose an item.

Request Summary (Agenda Caption):
title
Request by the County Clerk for a public hearing for approval of the Records Archive Plan for FY 2022-23. Notice of the public hearing was published on August 29, 2022, as required under the statute.

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Background and Discussion:
The Texas State Legislature has provided a means to raise revenue for the preservation of current and older county records. The County Clerk has taken advantage of the Archive Fee as an alternative to spending general fund monies to accomplish these preservation projects. Revenue collected and not expended in the fiscal year will be carried forward for use in future years. This plan will be updated annually as part of the budget process. Approval and implementation of the plan will continue to ensure the preservation of historical and current records for future generations.


Expected Impact:
The costs for the projects listed in the County Clerk's Records Archive Plan FY 2022-2023 will come from the Records Archive Fund, not from the County Clerk's General Fund. Projects listed in the Archives Plan are an ongoing, multi-year process and are reassessed annually and prioritized as necessary.


Alternative Options:
N/A


Alignment with Goal(s):
The County Clerk's Office's goal is to continue working towards complete digitization of all records, restoring and preserving the records as they are of historical value to Harris County. The Records Archive Plan contains the County Clerk's records management and preservation projects and the County Clerk's overall goals and vision.
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