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File #: 22-5414    Version: 1 Name:
Type: Asset Management Status: Passed
File created: 9/1/2022 In control: Commissioners Court
On agenda: 9/13/2022 Final action: 9/13/2022
Title: Request for approval to destroy certain records of Justice of the Peace 4-1, Juvenile Probation, and the Sheriff's Office that have met the retention period specified in the Harris County Records Control Schedule adopted December 14, 2021.
Attachments: 1. 22-5414 Auth to Destroy Records, SO, JP4-1, Juv. Probation

Department: Universal Services

Department Head/Elected Official: MG Richard J. Noriega (Ret) - Executive Director

 

Regular or Supplemental RCA: Regular RCA

Type of Request: Asset Management

 

Project ID (if applicable): N/A

Vendor/Entity Legal Name (if applicable): N/A

 

MWDBE Contracted Goal (if applicable): N/A

MWDBE Current Participation (if applicable): N/A

Justification for 0% MWDBE Participation Goal:  N/A - Goal not applicable to request

 

Request Summary (Agenda Caption):

title

Request for approval to destroy certain records of Justice of the Peace 4-1, Juvenile Probation, and the Sheriff’s Office that have met the retention period specified in the Harris County Records Control Schedule adopted December 14, 2021.

end

 

Background and Discussion:

The Harris County Records and Information Plan adopted December 14, 2021 specifies the formal destruction

process which includes reviews by the Department Head, the Records Management Officer, the Records

Management Committee (representatives for the County Attorney, District Attorney, and County Auditor)

finalized by affirmative authorization of Commissioners Court.


Request by Universal Services for authorization to destroy records for the following:


Hon. Lincoln Goodwin, Justice of the Peace 4-1

Henry Gonzales, Juvenile Probation Department

Ed Gonzalez, Sheriff

Major Susan Cotter, Sheriff’s Office, Patrol Bureau

Major Jesse Razo, Sheriff’s Office, Patrol Support Services Bureau

 

 

Expected Impact:

Ensures the satisfaction of legal obligations, regulatory requirements, and improve operational storage needs

for Universal Services and the County-wide Records Program. Currently, the Records Management Center is at

72% capacity. Upon the destruction of these records, the Records Management Center will be at 70% capacity.

 

 

Alternative Options:

 

 

 

Alignment with Goal(s):

_ Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

_ Transportation

_ Flooding

_ Environment

X Governance and Customer Service

 

Prior Court Action (if any):

Date

Agenda Item #

Action Taken

 

 

 

 

Location:

Address (if applicable):

Precinct(s): Countywide

 

Fiscal and Personnel Summary

Service Name

 

 

SFY 22

FY 23

Next 3 FYs

Incremental Expenditures (do NOT write values in thousands or millions)

Labor Expenditures

$

$

$

Non-Labor Expenditures

$

$

$

Total Incremental Expenditures

$

$

$

Funding Sources (do NOT write values in thousands or millions)

Existing Budget

Choose an item.

$

$

$

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$

$

$

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$

$

$

Total Current Budget

$

$

$

Additional Budget Requested

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$

$

$

Choose an item.

$

$

$

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$

$

$

Total Additional Budget Requested

$

$

$

Total Funding Sources

$

$

$

Personnel (Fill out section only if requesting new PCNs)

Current Position Count for Service

-

-

-

Additional Positions Requested

-

-

-

Total Personnel

-

-

-

 

Anticipated Court Date: 09/13/2022

Anticipated Implementation Date (if different from Court date):

Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item

Contact(s) name, title, department: Jeremy Brown, Director of Regulatory and Records Compliance

Attachments (if applicable): Attached signoff by the Department Head, Records Management Officer, Records Management Committee, and a list of records to be destroyed.