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File #: 22-5414    Version: 1 Name:
Type: Asset Management Status: Passed
File created: 9/1/2022 In control: Commissioners Court
On agenda: 9/13/2022 Final action: 9/13/2022
Title: Request for approval to destroy certain records of Justice of the Peace 4-1, Juvenile Probation, and the Sheriff's Office that have met the retention period specified in the Harris County Records Control Schedule adopted December 14, 2021.
Attachments: 1. 22-5414 Auth to Destroy Records, SO, JP4-1, Juv. Probation
Department: Universal Services
Department Head/Elected Official: MG Richard J. Noriega (Ret) - Executive Director

Regular or Supplemental RCA: Regular RCA

Type of Request: Asset Management

Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A

MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request

Request Summary (Agenda Caption):
title
Request for approval to destroy certain records of Justice of the Peace 4-1, Juvenile Probation, and the Sheriff's Office that have met the retention period specified in the Harris County Records Control Schedule adopted December 14, 2021.
end

Background and Discussion:
The Harris County Records and Information Plan adopted December 14, 2021 specifies the formal destruction
process which includes reviews by the Department Head, the Records Management Officer, the Records
Management Committee (representatives for the County Attorney, District Attorney, and County Auditor)
finalized by affirmative authorization of Commissioners Court.

Request by Universal Services for authorization to destroy records for the following:

Hon. Lincoln Goodwin, Justice of the Peace 4-1
Henry Gonzales, Juvenile Probation Department
Ed Gonzalez, Sheriff
Major Susan Cotter, Sheriff's Office, Patrol Bureau
Major Jesse Razo, Sheriff's Office, Patrol Support Services Bureau


Expected Impact:
Ensures the satisfaction of legal obligations, regulatory requirements, and improve operational storage needs
for Universal Services and the County-wide Records Program. Currently, the Records Management Center is at
72% capacity. Upon the destruction of these records, the Records Management Center will be at 70% capacity.


Alternative Options:



Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service...

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