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File #: 22-5166    Version: 1 Name:
Type: Contract - Renewal Status: Passed
File created: 8/17/2022 In control: Commissioners Court
On agenda: 9/13/2022 Final action: 9/13/2022
Title: Request for approval of a renewal option with Cemetery Service for opening/closing of graves and related items for the Community Services Department for the period of October 1, 2022 - September 30, 2023 at a cost of $93,365 (190160).
Attachments: 1. 22-5166 Renewal Job No. 190160 Cemetery Service.pdf

Department: Purchasing

Department Head/Elected Official: DeWight Dopslauf

 

Regular or Supplemental RCA: Regular RCA

Type of Request: Contract - Renewal

 

Project ID (if applicable): 190160

Vendor/Entity Legal Name (if applicable): Cemetery Service

 

MWDBE Contracted Goal (if applicable): N/A

MWDBE Current Participation (if applicable): N/A

Justification for 0% MWDBE Participation Goal:  N/A - project was awarded prior to launch of County's M/WBE Program

 

Request Summary (Agenda Caption):

title

Request for approval of a renewal option with Cemetery Service for opening/closing of graves and related items for the Community Services Department for the period of October 1, 2022 - September 30, 2023 at a cost of $93,365 (190160).

end

 

Background and Discussion:

The Opening and Closing of Graves and Related Items for the Harris County Community Services Department term contract was awarded to Cemetery Service on October 8, 2019, for the Indigent Burial Program.  The contract was approved with four (4) one-year optional renewal terms. The Community Services Department recommends the renewal of the contract to Cemetery Service. 

 

Expected Impact:

The county indigent program must have a contracted vendor to provide Opening and Closing of Graves and Related Items services.

 

Alternative Options:

N/A

Alignment with Goal(s):

_ Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

_ Transportation

_ Flooding

_ Environment

_ Governance and Customer Service

Prior Court Action (if any):

Date

Agenda Item #

Action Taken

10/8/2019

 

Contract Awarded for one (1) year with four one-year renewals

10/29/2020

 

1st Renewal approved in CC

8/10/2021

281

2nd Renewal approved in CC

 

Location:

Address (if applicable): N/A

Precinct(s): Countywide

 

Fiscal and Personnel Summary

Service Name

 

 

SFY 22

FY 23

Next 3 FYs

Incremental Expenditures (do NOT write values in thousands or millions)

Labor Expenditures

$

$

$

Non-Labor Expenditures

$93,365

$

$

Total Incremental Expenditures

$93,365

$

$

Funding Sources (do NOT write values in thousands or millions)

Existing Budget

1000 - General Fund

$93,365

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Current Budget

$93,365

$

$

Additional Budget Requested

Choose an item.

$

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Additional Budget Requested

$

$

$

Total Funding Sources

$93,365

$

$

Personnel (Fill out section only if requesting new PCNs)

Current Position Count for Service

-

-

-

Additional Positions Requested

-

-

-

Total Personnel

-

-

-

 

Anticipated Court Date: September13, 2022

Anticipated Implementation Date (if different from Court date):

Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item

Contact(s) name, title, department: Jessica Cooper, Assistant Director, CSD, Corey Douglas, Sr. Buyer, Purchasing Department

Attachments (if applicable): Letter