Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Purchase Order
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Insight Public Sector, Inc.
MWDBE Contracted Goal (if applicable): 0%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an OMNIA Partners, Public Sector Cooperative Purchasing Program purchase on the basis of low quote from Insight Public Sector, Inc. in the amount of $170,452 for an enterprise solution for public information request for Universal Services - Technology for the period of August 2, 2022 - August 1, 2023, with four (4) one-year renewal options, MWDBE Contracted Goal: 0% - Non-Divisible.
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Background and Discussion:
Request for approval of a State of Texas Department of Information Resources Cooperative Contract purchase on the basis of low quote from Insight Public Sector for GovQA. GovQA is an enterprise software-as-a-service solution to be used in response to public information requests for the county at a cost of $170,451.49, MWDBE Contracted Goal: N/A - Goal not applicable to request.
GovQA is an enterprise software-as-a-service solution designed to streamline the public information request process in accordance with the Texas Public Information Act (PIA).
The intake, vetting, tracking, redaction and delivery of records is accomplished with secure, online tools and can be used by individual agencies or used across multiple agencies for a collaborative response to information requests. GovQA simplifies the entire process of handling information requests and helps facilitate timely responses while providing accurate reporting, record retention and full audit trail.
The GovQA solution is currently in use within the county at Harris County Sheriff’s Office and Engineering, and there are eleven additional agencies interested and ready to proceed with using the solution.
Expected Impact:
To maintain current level of service.
Alternative Options:
GovQA’s Public Records Request Management software handles Texas Public Information Act (PIA) requests for state and local government organizations than any other software provider of its kind. The service includes tools which greatly reduce repetitive work, limit the opportunity for errors, and make it easier to collaborate with all requestors.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any): N/A
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Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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SFY 22 |
FY 23 |
Next 3 FYs |
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Incremental Expenditures (do NOT write values in thousands or millions) |
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Labor Expenditures |
$ |
$ |
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Non-Labor Expenditures |
$ |
$ |
$ |
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Total Incremental Expenditures |
$ |
$ |
$ |
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Funding Sources (do NOT write values in thousands or millions) |
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Existing Budget |
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Other |
$170,451.49 |
$ |
$ |
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$ |
$ |
$ |
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$ |
$ |
$ |
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Total Current Budget |
$170,451.49 |
$ |
$ |
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Additional Budget Requested |
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$ |
$ |
$ |
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$ |
$ |
$ |
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$ |
$ |
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Total Additional Budget Requested |
$ |
$ |
$ |
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Total Funding Sources |
$170,451.49 |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Requested |
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Total Personnel |
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Anticipated Court Date: August 2, 2022
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jay Aiyer, 1st Assistant County Attorney
Diandra Singleton, Senior Buyer, Purchasing Department
Attachments (if applicable): Letter, Quote Tabulation