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File #: 22-4720    Version: 1 Name:
Type: Purchase Order Status: Passed
File created: 7/29/2022 In control: Commissioners Court
On agenda: 8/2/2022 Final action: 8/2/2022
Title: Request by the Office of the Purchasing Agent for approval of an OMNIA Partners, Public Sector Cooperative Purchasing Program purchase on the basis of low quote from Insight Public Sector, Inc. in the amount of $170,452 for an enterprise solution for public information request for Universal Services - Technology for the period of August 2, 2022 - August 1, 2023, with four (4) one-year renewal options, MWDBE Contracted Goal: 0% - Non-Divisible.

Department: Purchasing

Department Head/Elected Official: DeWight Dopslauf

 

Regular or Supplemental RCA: Supplemental RCA

Type of Request: Purchase Order

 

Project ID (if applicable): N/A

Vendor/Entity Legal Name (if applicable): Insight Public Sector, Inc.

 

MWDBE Contracted Goal (if applicable): 0%

MWDBE Current Participation (if applicable): N/A

Justification for 0% MWDBE Participation Goal:  0% - Non-Divisible

 

Request Summary (Agenda Caption):

title

Request by the Office of the Purchasing Agent for approval of an OMNIA Partners, Public Sector Cooperative Purchasing Program purchase on the basis of low quote from Insight Public Sector, Inc. in the amount of $170,452 for an enterprise solution for public information request for Universal Services - Technology for the period of August 2, 2022 - August 1, 2023, with four (4) one-year renewal options, MWDBE Contracted Goal: 0% - Non-Divisible.

end

 

Background and Discussion:

Request for approval of a State of Texas Department of Information Resources Cooperative Contract purchase on the basis of low quote from Insight Public Sector for GovQA. GovQA is an enterprise software-as-a-service solution to be used in response to public information requests for the county at a cost of $170,451.49, MWDBE Contracted Goal: N/A - Goal not applicable to request.

 

GovQA is an enterprise software-as-a-service solution designed to streamline the public information request process in accordance with the Texas Public Information Act (PIA).

 

The intake, vetting, tracking, redaction and delivery of records is accomplished with secure, online tools and can be used by individual agencies or used across multiple agencies for a collaborative response to information requests. GovQA simplifies the entire process of handling information requests and helps facilitate timely responses while providing accurate reporting, record retention and full audit trail.

 

The GovQA solution is currently in use within the county at Harris County Sheriff’s Office and Engineering, and there are eleven additional agencies interested and ready to proceed with using the solution.

 

Expected Impact:

 

To maintain current level of service.

 

Alternative Options:

 

GovQA’s Public Records Request Management software handles Texas Public Information Act (PIA) requests for state and local government organizations than any other software provider of its kind.  The service includes tools which greatly reduce repetitive work, limit the opportunity for errors, and make it easier to collaborate with all requestors. 

 

Alignment with Goal(s):

_ Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

_ Transportation

_ Flooding

_ Environment

X Governance and Customer Service

 

Prior Court Action (if any): N/A

Date

Agenda Item #

Action Taken

 

 

 

 

 

 

 

 

 

 

 

 

 

Location:

Address (if applicable): N/A

Precinct(s): Countywide

 

Fiscal and Personnel Summary

Service Name

 

 

SFY 22

FY 23

Next 3 FYs

Incremental Expenditures (do NOT write values in thousands or millions)

Labor Expenditures

$

$

$

Non-Labor Expenditures

$

$

$

Total Incremental Expenditures

$

$

$

Funding Sources (do NOT write values in thousands or millions)

Existing Budget

Other

$170,451.49

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Current Budget

$170,451.49

$

$

Additional Budget Requested

Choose an item.

$

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Additional Budget Requested

$

$

$

Total Funding Sources

$170,451.49

$

$

Personnel (Fill out section only if requesting new PCNs)

Current Position Count for Service

-

-

-

Additional Positions Requested

-

-

-

Total Personnel

-

-

-

 

Anticipated Court Date: August 2, 2022

Anticipated Implementation Date (if different from Court date): N/A

Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item

Contact(s) name, title, department: Jay Aiyer, 1st Assistant County Attorney

Diandra Singleton, Senior Buyer, Purchasing Department

Attachments (if applicable): Letter, Quote Tabulation