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File #: 22-4442    Version: 1 Name:
Type: Contract - Amendment Status: Passed
File created: 7/19/2022 In control: Commissioners Court
On agenda: 8/2/2022 Final action: 8/2/2022
Title: Request for approval of a renewal option with Baker & Taylor, LLC (Primary) and Midwest Tape, LLC (Secondary) for spoken word audiobooks, videos and associated services for the Public Library through July 31, 2023 at a cost of $745,174 (190096).
Attachments: 1. 22-4442 Renewal- Multiple Vendors

Department: Purchasing

Department Head/Elected Official: DeWight Dopslauf

 

Regular or Supplemental RCA: Regular RCA

Type of Request: Contract - Amendment

 

Project ID (if applicable): 190096

Vendor/Entity Legal Name (if applicable): Baker & Taylor, LLC (Primary); Midwest Tape, LLC (Secondary)

 

MWDBE Contracted Goal (if applicable): N/A

MWDBE Current Participation (if applicable): N/A

Justification for 0% MWDBE Participation Goal:  N/A - project was awarded prior to launch of County's M/WBE Program

 

Request Summary (Agenda Caption):

title

Request for approval of a renewal option with Baker & Taylor, LLC (Primary) and Midwest Tape, LLC (Secondary) for spoken word audiobooks, videos and associated services for the Public Library through July 31, 2023 at a cost of $745,174 (190096).

end

 

Background and Discussion:

This is a renewal for term contract Job. No. 19/0096, Provide Spoken Word Audiobooks, Videos, and Associated Services for Harris County Public Library. The original term contract award was approved in Commissioners’ Court.  The Harris County Public Library (HCPL) utilizes this term contract for purchasing audiobooks, videos, other library materials, and associated services.

 

Expected Impact:

The approval of this renewal allows HCPL personnel to continue buying library materials at best possible prices for the County.

 

Alternative Options:

Other vendors exist but they were evaluated through the RFP process and this option is the cheapest for the County.  The library must buy current books and materials to meet County needs.

 

Alignment with Goal(s):

_ Justice and Safety

X Economic Opportunity

_ Housing

_ Public Health

_ Transportation

_ Flooding

_ Environment

_Governance and Customer Service

 

Prior Court Action (if any):

Date

Agenda Item #

Action Taken

7/30/19

 

Award

6/9/20

 

1st Renewal

7/20/21

294

2nd Renewal

 

Location:

Address (if applicable):

Precinct(s): Countywide

 

Fiscal and Personnel Summary

Service Name

 

 

SFY 22

FY 23

Next 3 FYs

Incremental Expenditures (do NOT write values in thousands or millions)

Labor Expenditures

$

$

$

Non-Labor Expenditures

$

$

$

Total Incremental Expenditures

$

$

$

Funding Sources (do NOT write values in thousands or millions)

Existing Budget

1000 - General Fund

150,000

350,000

1,050,000

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Current Budget

$

$

$

Additional Budget Requested

Choose an item.

$

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Additional Budget Requested

$

$

$

Total Funding Sources

150,000

350,000

1,050,000

Personnel (Fill out section only if requesting new PCNs)

Current Position Count for Service

-

-

-

Additional Positions Requested

-

-

-

Total Personnel

-

-

-

 

Anticipated Court Date:8/2/2022

Anticipated Implementation Date (if different from Court date):

Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item

Contact(s) name, title, department: Amber Seely, Division Director, Collections & Technical Services, County Library

Martha Sloan, Contracts Administrator, Harris County Purchasing

Attachments (if applicable): Letter