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File #: 22-4423    Version: 1 Name:
Type: Contract - Amendment Status: Passed
File created: 7/18/2022 In control: Commissioners Court
On agenda: 8/2/2022 Final action: 8/2/2022
Title: Request for approval of an order permitting the assignment of a contract with Data Preservation Services, LLC d/b/a Data Preservation Solutions (assignor) to Kofile Technologies, Inc. (assignee) for historical record preservation services and related items for the District Clerk's Office through May 24, 2023 effective June 25, 2021, in connection with an award approved by Commissioners Court on May 25, 2021 (190334).
Attachments: 1. 22-4423 Order- Multiple Vendors

Department: Purchasing

Department Head/Elected Official: DeWight Dopslauf

 

Regular or Supplemental RCA: Regular RCA

Type of Request: Contract - Amendment

 

Project ID (if applicable): 190334

Vendor/Entity Legal Name (if applicable): Data Preservation Services, LLC d/b/a Data Preservation Solutions (assignor) Kofile Technologies, Inc. (assignee)

 

MWDBE Contracted Goal (if applicable): N/A

MWDBE Current Participation (if applicable): N/A

Justification for 0% MWDBE Participation Goal:  N/A - project was awarded prior to launch of County's M/WBE Program

 

Request Summary (Agenda Caption):

title

Request for approval of an order permitting the assignment of a contract with Data Preservation Services, LLC d/b/a Data Preservation Solutions (assignor) to Kofile Technologies, Inc. (assignee) for historical record preservation services and related items for the District Clerk's Office through May 24, 2023 effective June 25, 2021, in connection with an award approved by Commissioners Court on May 25, 2021 (190334).

end

 

Background and Discussion:

Harris County District Clerk has successfully completed the first year of the approved job number 19/0038 for historical documents preservation services and related items. The services provided by vendor were satisfactory and would like to proceed with year two of the allowed renewals.

 

Expected Impact:

Approval to renew contract/agreement will allow the District Clerk’s Office to continue utilizing the necessary services to preserve the historical documents currently housed at Records Center located at 5900 Canal St.

 

Alternative Options:

There is no other available alternative options known at this time to continue the preservation of the historical documents.

 

Alignment with Goal(s):

_ Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

_ Transportation

_ Flooding

_ Environment

X Governance and Customer Service

 

Prior Court Action (if any):

Date

Agenda Item #

Action Taken

05/25/2021

21-2347

Award Job No. 190334 approved

 

Location:

Address (if applicable): Records Center 5900 Canal St.

Precinct(s): Precinct 1

 

Fiscal and Personnel Summary

Service Name

Records Management

 

SFY 22

FY 23

Next 3 FYs

Incremental Expenditures (do NOT write values in thousands or millions)

Labor Expenditures

$

$

$

Non-Labor Expenditures

$400,000

$400,000

$1,200,000

Total Incremental Expenditures

$400,000

$400,000

$1,200,000

Funding Sources (do NOT write values in thousands or millions)

Existing Budget

Other

$400,000

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Current Budget

$400,000

$

$

Additional Budget Requested

Other

$

$400,000

$1,200,000

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Additional Budget Requested

$

$400,000

$1,200,000

Total Funding Sources

$400,000

$400,000

$1,200,000

Personnel (Fill out section only if requesting new PCNs)

Current Position Count for Service

-

-

-

Additional Positions Requested

-

-

-

Total Personnel

-

-

-

 

Anticipated Court Date: August 2, 2022

Anticipated Implementation Date (if different from Court date):

Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item

Contact(s) name, title, department: Wes McCoy, Chief Deputy of Administration, District Clerk’s Office; Araceli Carrizales, Financial Services Administrator, District Clerk’s Office.

Cheryl Daniels, Senior Buyer,  Office of the Purchasing Agent

Attachments (if applicable):