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File #: 21-6593    Version: 1 Name:
Type: Purchase Order Status: Agenda Ready
File created: 11/19/2021 In control: Commissioners Court
On agenda: 11/30/2021 Final action:
Title: Request by the Office of the Purchasing Agent for approval of an OMNIA Partners Public Sector Cooperative Purchasing Program purchase on the basis of best offer meeting requirements with CGI Technologies and Solutions Inc. in the amount of $1,649,944 for budget management software solution, implementation, training and support services for Harris County for a one year initial term, with four one-year renewal options, and the county reserves the right to discontinue negotiations and/or further negotiate with other vendors if unable to agree to an executable contract.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf

Regular or Supplemental RCA: Supplemental RCA

Type of Request: Purchase Order

Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): CGI Technologies and Solutions Inc.
MWDBE Participation (if applicable): N/A

Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an OMNIA Partners Public Sector Cooperative Purchasing Program purchase on the basis of best offer meeting requirements with CGI Technologies and Solutions Inc. in the amount of $1,649,944 for budget management software solution, implementation, training and support services for Harris County for a one year initial term, with four one-year renewal options, and the county reserves the right to discontinue negotiations and/or further negotiate with other vendors if unable to agree to an executable contract.
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Background and Discussion:
Request for $1,637,144 in implementation costs for County-wide budget review and preparation software. The funds for this project were requested in the General Fund budget for the ongoing licensing costs, which were approved, however the department was waiting for the completion of the RFO to request additional funding for implementation costs and project management support. The utilization of the budget software provides three key benefits:

1. Reduction in complexity for departmental input - it would provide data for creating and managing budget requests for departments.

2. Provide performance tracking - be a one stop shop for collecting performance information and displaying/reporting the data.

3. Reduce the manual effort - this would significantly reduce the effort needed to create budget files and as well as the time taken for manual data collation, review and production freeing up nearly 40 man hours 10 people within the BMD team.

Expected Impact:

1. Transform the County budget process to increase accountability, t...

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