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File #: 21-6575    Version: 1 Name:
Type: Investment Memo Status: Agenda Ready
File created: 11/17/2021 In control: Commissioners Court
On agenda: 11/30/2021 Final action:
Title: Request for approval of the Final Investment Memo for the Budget Software project for an initial capital investment of $1,637,144 and request for approval of initial commercial paper funding for Office of Management and Budget in the amount of $1,075,000.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Department: Management and Budget
Department Head: Dave Berry, County Administrator

Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo

Project Name: Budget Software Purchase and Implementation
Project ID (if applicable): BUDGSFTWR
Vendor Legal Name (if applicable): CGI
MWDBE Participation (if applicable): N/A

Managing Entity: Office of Management and Budget
Incremental Authorization Requested: $1,637,144
Total Estimated Project Cost: $1,637,144

Request Summary:
title
Request for approval of the Final Investment Memo for the Budget Software project for an initial capital investment of $1,637,144 and request for approval of initial commercial paper funding for Office of Management and Budget in the amount of $1,075,000.
end

Project Description:
The Office of Management and Budget (OMB) is in need of new budget software for better budget management. After careful consideration and collaboration with the Purchasing Agent, OMB recommends a SaaS budget management software solution because of their ability to provide the operational and reporting needs for fiscal-, payroll- and performance-related information for all fund types. This request would cover the cost of implementation, training and support services for the new software. OMB expects to complete the implementation before the start of FY 23-24.

Project Scope:
The proposed budget solution shall conform to the basic budget process steps and possess the ability to display data for the prior year actual, current year adopted, current year revised, and proposed budget. The key features of this solution include SWOT (Strength, Weakness, Opportunity, and Threat) Analysis, long-range financial forecasts, handling budget requests, evaluating budget requests, breaking down approved budgets into line item data, and uploading such line item data into PeopleSoft.

Justification:
Harris County's current Budget Process conforms to the Texas State B...

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