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File #: 21-6453    Version: 1 Name:
Type: Policy Status: Agenda Ready
File created: 11/16/2021 In control: Commissioners Court
On agenda: 11/30/2021 Final action:
Title: Request by Human Resources & Risk Management for approval to temporarily amend the Harris County Personnel Policies and Procedures to suspend the 75-day benefit waiting period for new employees until December 31, 2021. New regular position employees will be eligible for group health benefits the first day of the pay period following 7 days of continuous employment.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Department: Human Resources and Risk Management

Department Head/Elected Official: Shain Carrizal

 

Regular or Supplemental RCA: Regular RCA

Type of Request: Policy

 

Project ID (if applicable): N/A

Vendor/Entity Legal Name (if applicable): N/A

MWDBE Participation (if applicable): N/A

 

Request Summary (Agenda Caption):

title

Request by Human Resources & Risk Management for approval to temporarily amend the Harris County Personnel Policies and Procedures to suspend the 75-day benefit waiting period for new employees until December 31, 2021. New regular position employees will be eligible for group health benefits the first day of the pay period following 7 days of continuous employment.

end

 

Background and Discussion:

Because of the elevated threat level, temporarily suspending the 75-day benefit waiting period supports the wellness of new Harris County employees and assists with stopping the spread of COVID by promoting new employees to get tested and seek treatment for COVID without the financial concern of having insurance to cover the expenses. Suspension of the benefit waiting period was last extended through November 30, 2021.

 

Expected Impact:

Harris County is self-insured for medical.  An analysis was performed for the March 1, 2020 - February 28, 2021 plan year, and $1.6M was paid by the plan for new employees and their dependents prior to their 75-day waiting period. This represented 0.5% of the total $320M in claims. However, $1.6M is overstating the financial impact because an employee or their dependent could have used the medical plan prior to 75 days, but it is possible they would have sought the same medical services after 75 days. Since implementation of this policy amendment, there has been $140K in claims paid for employees (and their dependents), who terminated employment before the 75-day waiting period.

 

Alternative Options:

Commissioners Court could take no action to eliminate the financial impact.

 

Alignment with Goal(s):

_ Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

_ Transportation

_ Flooding

_ Environment

X Governance and Customer Service

 

Prior Court Action (if any):

Date

Agenda Item #

Action Taken

4/28/2020

22.a.4

Temporary Amendment to Harris County Policies and Procedures. Continuously Approved through June 30, 2021.

6/8/2021

3

Reinstated the 75-Day Benefit Waiting Period for New Employees

8/10/2021

2

Temporary Amendment to Harris County Policies and Procedures Approved through September 30, 2021.

9/28/2021

15

Temporary Amendment to Harris County Policies and Procedures Approved through October 31, 2021.

10/26/2021

10

Temporary Amendment to Harris County Policies and Procedures Approved through November 30, 2021.

 

Location:

Address (if applicable): N/A

Precinct(s): Countywide

 

Fiscal and Personnel Summary

Service Name

Benefits and Wellness

 

FY 21-22

FY 22

Next 3 FYs

Incremental Expenditures (do NOT write values in thousands or millions)

Labor Expenditures

$

$

$

Non-Labor Expenditures

$140,000

$

$

Total Incremental Expenditures

$140,000

$

$

Funding Sources (do NOT write values in thousands or millions)

Existing Budget

Other

$140,000

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Current Budget

$140,000

$

$

Additional Budget Requested

Choose an item.

$

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Additional Budget Requested

$

$

$

Total Funding Sources

$140,000

$

$

Personnel (Fill out section only if requesting new PCNs)

Current Position Count for Service

-

-

-

Additional Positions Requested

-

-

-

Total Personnel

-

-

-

 

Anticipated Implementation Date: December 1, 2021

Emergency/Disaster Recovery Note: COVID-19 related item

Contact(s) name, title, department: Shain Carrizal, Sr. Director, Human Resources & Risk Management

Attachments (if applicable): N/A