Department: County Engineer
Department Head/Elected Official: Loyd Smith, P.E., Interim County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): UPIN 19103N303001
Vendor/Entity Legal Name (if applicable): Persons Services Corp.
MWDBE Participation (if applicable): N/A
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Persons Services Corp. in connection with Emerald Forest Subdivisions Road and Drainage Improvements (Brandywine Oaks), adding three calendar days, with an addition of $398,159.08, Job No. 20/0366-2, UPIN 19103N303001, Precinct 3.
end
Background and Discussion:
Brandywine Oaks project is in the northwest Harris County in the Emerald Forest Subdivision. The proposed project involves the construction of roadway and drainage improvements. The drainage improvements will relieve the localized flooding that the subdivision experiences during heavy rain events, while the roadway will be updated from an existing gravel road to an asphalt roadway with curb and gutter.
This change in contract includes (1) temporary access road along Cypress Trail and connectors for side streets, (2) cost update due to escalated schedule and additional resources to complete project per schedule, and (3) Lime and fly ash manipulation and fly ash for subgrade stabilization. County concurs with efforts and finds pricing to be fair and reasonable.
Expected Impact:
This project seeks to reduce flood risk and strengthen resiliency in Harris County by assisting in the alleviation of structural flood damage in the community. This Change in Contract is a step in the construction process to reduce the financial, physical, and emotional burden the flood damage places on the community. The fiscal impact for this project will come from the 1080 Fund, Special Mobility Funding for the Recovery and Resiliency Division subdivision projects with the long-term goal of reducing drainage costs in the future. No impact to project schedule or staffing anticipated.
Alternative Options:
Alternatives for this project included remaining at the original schedule time, but that greatly jeopardizes the grant funding compliance deadline. It was agreed to provide an expedited schedule to ensure grant compliance. Temporary road access was analyzed to be provided as a “Yes or no” decision. It was ultimately chosen to provide to ensure proper access to residents and construction crew.
Alignment with Goal(s): N/A
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
x Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
03/09/21 |
238 |
Contract Award |
|
09/28/21 |
42 |
Change in Contract, addition of $32,540.00 |
Location:
Address (if applicable): Brandywine Oaks Road and Drainage Improvements
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
Construction |
|
|
FY 21-22 |
FY 22 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$2,522,757.45 |
$ |
$ |
|
Total Incremental Expenditures |
$2,522,757.45 |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Grant 2601 |
$1,740,084.37 |
$ |
$ |
|
1080 - Infrastructure Fund |
$384,514 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$2,124,598.37 |
$ |
$ |
|
Additional Budget Requested |
|
1080 - Infrastructure Fund |
$398,159.08 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$398,159.08 |
$ |
$ |
|
Total Funding Sources |
$2,522,757.45 |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Implementation Date: November 30, 2021
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Marcus Baskin, Recovery and Resiliency Division Manager, Harris County Engineering Department
Attachments (if applicable): Contract Document, Change in Contract