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File #: 21-6482    Version: 1 Name:
Type: Financial Authorization Status: Agenda Ready
File created: 11/16/2021 In control: Commissioners Court
On agenda: 11/30/2021 Final action:
Title: Request for approval of funding in the amount of $313,425 to increase the temporary staff head count to prepare for a return to non-appointment walk-up services at branches and to prepare for the upcoming seasonal influx of property tax customer interactions.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Department: Tax Assessor-Collector

Department Head/Elected Official: Ms. Ann Harris Bennett

 

Regular or Supplemental RCA: Regular RCA

Type of Request: Financial Authorization

 

Project ID (if applicable):

Vendor/Entity Legal Name (if applicable):

MWDBE Participation (if applicable):

 

Request Summary (Agenda Caption):

title

Request for approval of funding in the amount of $313,425 to increase the temporary staff head count to prepare for a return to non-appointment walk-up services at branches and to prepare for the upcoming seasonal influx of property tax customer interactions.

end

 

Background and Discussion:

We are forecasting a budget shortfall for this fiscal year due to temporary employee agency price increases, non-labor cost increases and a tight labor pool. We’ve seen our non-labor contract employee costs rise 6.7% year-over-year, which makes up approximately 30-37% of our non-labor budget. Our contract workers create the pipeline for quality candidates being hired, and keep the Tax Office operating efficiently and cost-effectively.

 

Expected Impact:

The approval of this item will allow us to meet the needs of our stakeholders, recapture previous levels of employee morale, reduce the backlog of transactions and help twice as many taxpayers avoid unneeded payment pitfalls. We are confident the funds will help us secure the workers and supplies needed to keep the Tax Office running efficiently as we push towards a strategic return to full-service mode. It will also help us properly manage the seasonal influx of customer visits, calls, emails and other service needs. In specificity, it will:

1. Provide an estimated transaction processing capability increase of 19,152 transactions a month,

2. Allow us to move closer to target transactional efficiency rating of 7.5, going from 5.33 to 5.96,

2. Facilitate the reduction of response times to customer inquiries 50%,

3. Allow us to initiate twice as many property tax advocacy contacts,

4. Allow the Tax Office to properly staff the branch that was closed due to Hurricane Harvey.

 

 

 

 

 

 

Alternative Options:

 

 

 

Alignment with Goal(s):

_ Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

_ Transportation

_ Flooding

_ Environment

X Governance and Customer Service

 

Prior Court Action (if any):

Date

Agenda Item #

Action Taken

 

 

 

 

 

Location:

Address (if applicable):

Precinct(s): Countywide

 

 

Fiscal and Personnel Summary

Service Name

 

 

FY 21-22

FY 22

Next 3 FYs

Incremental Expenditures (do NOT write values in thousands or millions)

Labor Expenditures

$

$

$

Non-Labor Expenditures

$313,425

 

 

Total Incremental Expenditures

$313,425

 

 

Funding Sources (do NOT write values in thousands or millions)

Existing Budget

Choose an item.

$

$

$

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Current Budget

$

$

$

Additional Budget Requested

1000 - General Fund

$313,425

 

 

Choose an item.

$

$

$

Choose an item.

$

$

$

Total Additional Budget Requested

$

$

$

Total Funding Sources

$313,425

 

 

Personnel (Fill out section only if requesting new PCNs)

Current Position Count for Service

-

-

-

Additional Positions Requested

-

-

-

Total Personnel

-

-

-

 

 

Anticipated Implementation Date: November 30, 2021                     

Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item

Contact(s) name, title, department: Marcus Hamilton, Assistant Chief Deputy/Budget, Tax Assessor-Collector

Attachments (if applicable): Harris County Tax Assessor Collector Additional Budget Proposal.pdf