Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID: 21/0313
Vendor/Entity Legal Name:
MWDBE Participation (if applicable): 11%
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of low bid to P-Ville, Inc. in the amount of $714,285 for mowing and various maintenance services for the west region for the Flood Control District for the period of January 1, 2022 - December 31, 2022 with four one-year renewal options, subject to applicable bonds to be received (210313).
end
Background and Discussion:
Full-Service Contracts are utilized to maintain the 18,000+ acres of vegetation throughout the county. All nine (9) sectors now utilize a full-service contract. Full-service contracts are structured so needed maintenance such as debris removal, buy-out lot mowing, and fence line pruning, are incorporated into a single contract. This inclusion of services has helped the District and its contractors provide a year-round presence and a reduction of deferring maintenance activities that cost less when performed more frequently.
Expected Impact:
Awarding this contract will allow the District to provide the citizens that live within this sector a level of service they have come to expect. These services include mowing channels and basins three times per year, monthly mowing of buy-out lots, debris removal as needed, and clearing fence lines along access points and adjacent to the channels.
Alternative Options:
Awarding a contract that provides fewer services or a reduced level of services. Performing some of the services with in-house forces.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
Location:
Address (if applicable): N/A
Precinct(s): Precinct 4
|
Fiscal and Personnel Summary |
|
Service Name |
-Mowing Fees and Services |
FY 21-22 |
Estimates |
|
|
|
|
FY 22 |
Next 3 FYs |
|
Incremental Expenditures |
|
Labor Expenditures |
- |
- |
- |
|
Non-Labor Expenditures |
$714,285.00- |
$715,000.00- |
$2,145,000.00- |
|
Total Incremental Expenditures |
- |
- |
- |
|
Funding Sources (General Fund, PIC Fund, Debt or CP, Grants, or Other - Please Specify) |
|
Existing Budget |
- |
- |
- |
- |
|
|
- |
- |
- |
- |
|
|
- |
- |
- |
- |
|
Total Current Budget |
$714,285.00- |
$715,000.00- |
$2,145,000.00- |
|
Additional Budget Requested |
- |
- |
- |
- |
|
|
- |
- |
- |
- |
|
|
- |
- |
- |
- |
|
Total Additional Budget Requested |
- |
- |
- |
|
Total Funding Sources |
- |
- |
- |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Implementation Date: January 1, 2022
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: John Watson, Manager, FMT. Jeff Jowell, Turf Management Coordinator, FMT
Attachments: Route Sheet
Purchasing memo dated November 2, 2021
Bid Tabulation (3 bids)