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File #: 21-2753    Version: 1 Name:
Type: Request for authorization Status: Agenda Ready
File created: 6/1/2021 In control: Commissioners Court
On agenda: 6/8/2021 Final action:
Title: Request for authorization to destroy certain records of Riverside Hospital that have met the retention period specified in the Harris County Records Control Schedule adopted December 17, 2019.
Attachments: 1. 21-2753 Destroy Records-Riverside.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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To:                                                               Harris County Commissioners Court

 

Through:                                          MG Richard J. Noriega (Ret), Interim Executive Directors & CIO

prepared

Prepared By:                                          Jeremy Brown, Manager Legislative & Records Management, Universal Services

 

Subject:                                           Authorization to Destroy Records for the Riverside Hospital

end

Project ID (If applicable]:

 

Purpose and Request:

title

Request for authorization to destroy certain records of Riverside Hospital that have met the retention period specified in the Harris County Records Control Schedule adopted December 17, 2019.

 

end

 

Background and Discussion:

The Harris County Records and Information Plan adopted December 17, 2019 specifies the formal destruction process which includes review by the Department Head and the Records Management Officer, the Records Management Committee (representatives for the County Attorney, District Attorney, and County Auditor) finalized by affirmative authorization of Commissioners Court.

 

Fiscal Impact: 

There is no cost to the county for this action

 

Fiscal Summary

 Expenditures

FY 20-21

FY 21-22 Projected

Future Years Projected [3 additional years]

Service Impacted:  [Please provide service or division where expenditure will be used]*

N/A

N/A

N/A

Existing Budget

N/A

N/A

N/A

Additional Appropriation Requested

N/A

N/A

N/A

Total Expenditures

N/A

N/A

N/A

Funding Sources

N/A

N/A

N/A

Existing Department Budget

N/A

N/A

N/A

Please Identify Funding Source (General Fund, PIC, Special Revenue, Grant, Etc.)

N/A

N/A

N/A

[INSERT FUNDING SOURCE HERE]*

N/A

N/A

N/A

Total Sources

N/A

N/A

N/A

 

Alternatives:  None

 

Alignment with Strategic Objective: 

Improve Governance - Supporting our customers in maintaining compliance with applicable laws through

the proper management and destruction of county records. 

 

Attachments:

Attached signoff by the Department Head, Records Management Officer, Records Management Committee and a list of records to be destroyed.

 

 

 

 

 

 

To:                                                               Harris County Commissioners Court

 

Through:                                          Director Name, Title, Department

prepared

Prepared By:                                          Name, Title, Department

 

Subject:                                           Title of the Item

end

Project ID (If applicable]:

 

Purpose and Request:

title

Request for authorization to destroy certain records from Riverside Hospital in accordance with the records and information management plan.

end

 

Background and Discussion:

[INSTRUCTIONS: In this section should concisely provide any background and analysis that the Commissioners Court needs to fully understand the action being requested. Please limit background to 3-4 sentences and include any reference to when this item was previously considered by Court. Background should include reference to study or order that led to this item or if the item is a result of compliance with any specific law or statutory requirements.]

 

Fiscal Impact:

[INSTRUCTIONS: A short description of the cost of the request and where you are requesting funding from. No more than 2 sentences. In addition please fill out the table below. This includes financial impact to the current fiscal year and subsequent fiscal years along with the source of funding (general fund, grant, etc.). If the amount is within the current budget, please indicate the amount from ‘Existing Department Budget'. If all of or part of the request is a new expense, please indicate funding source in the space provided.]

 

Fiscal Summary

 Expenditures

FY 20-21

FY 21-22 Projected

Future Years Projected [3 additional years]

Service Impacted:  [Please provide service or division where expenditure will be used]*

 

 

 

Existing Budget

 

 

 

Additional Appropriation Requested

 

 

 

Total Expenditures

 

 

 

Funding Sources

 

 

 

Existing Department Budget

 

 

 

Please Identify Funding Source (General Fund, PIC, Special Revenue, Grant, Etc.)

 

 

 

[INSERT FUNDING SOURCE HERE]*

 

 

 

Total Sources

 

 

 

 

 

Alternatives:

 [INSTRUCTIONS: In this section you should briefly discuss any viable alternatives, including the benefits and consequences of each. Include subtitles on the first line of each alternative to identify it. If appropriate, the financial impact of each alternative can be discussed. If taking no action is a viable alternative it should also be discussed, including any financial or other impacts that would result.] 

 

Alignment with Strategic Objective:

[INSTRUCTIONS: Please write out the Department Strategic Objective impacted by this item.]

                     

Attachments:

[INSTRUCTIONS: Please include a list of backup for this item with a short description of each if more than one.]