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File #: 21-2737    Version: 1 Name:
Type: Request for approval Status: Agenda Ready
File created: 6/1/2021 In control: Commissioners Court
On agenda: 6/8/2021 Final action:
Title: Request for approval of new vehicle control numbers and changes to attributes of certain VCNs for various departments.
Attachments: 1. 21-2737 VCNs.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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To:                                                               Harris County Commissioners Court


Through:                                          Tammie Davidson, Director, Business Operations, Universal Services


Prepared By:                                          Heather Couchene, Procurement Analyst, Universal Services


Subject:                                           Vehicle Control Numbers (VCNs)


Project ID (If applicable]: n/a


Purpose and Request:


Request for approval of new vehicle control numbers and changes to attributes of certain VCNs for various departments.



Background and Discussion:

Every county vehicle must have a Commissioners Court-approved Vehicle Control Number (VCN).  A VCN represents an authorized slot for a specific type of vehicle.  Vehicles designed for use on public roads, including vehicles leased for more than 30 days, must be assigned to an approved VCN (heavy equipment and vehicles that require a commercial driver’s license are exempt).


VCNs specify the fund (general fund, grant, etc.), the authorized vehicle type, business purpose, whether it’s leased vs. owned, and the take-home status for any vehicle that will be put into that VCN.


Changes to a department’s list of approved VCNs during the year require Court approval.

An approved and available VCN must be specified before acquiring (including leasing) a vehicle.



Fiscal Impact: none


Fiscal Summary


FY 21-22

FY 22-23 Projected

Future Years Projected [3 additional years]

Service Impacted:  Internal Service Fund, US Vehicle Purchases




Existing Budget




Additional Appropriation Requested




Total Expenditures




Funding Sources




Existing Department Budget




Please Identify Funding Source (General Fund, PIC, Special Revenue, Grant, Etc.)




[Internal Service Fund 5101]*




Total Sources








 Not applicable. 


Alignment with Strategic Objective:

Management of Vehicle Control Numbers.



Letter with Summary of requests.

Requested Additional (New) Vehicle Control Numbers Report

Requested Changes to Existing Vehicle Control Numbers Report