To: Harris County Commissioners Court
Through: Jim Bethke, Interim Director, Pretrial Services
prepared
Prepared By: Mai Ly Vong, Executive Assistant II, Pretrial Services
Subject: Position Management - Reclassification of Existing Positions (2)
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Project ID (If applicable]:
Purpose and Request:
title
Request for authorization to reclassify two positions to better match the department’s operational needs effective May 8, 2021.
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Background and Discussion: We are requesting the Manager IV (PCN 10019574) be reclassified into Executive Assistant II and non-exempt status. We are requesting the Administrative Assistant III (PCN 10019706) be reclassified into Administrative Assistant IV. With the increased staffing and greater administrative needs, we need to the additional support of both the Administrative Assistant IV and Executive Assistant II.
[INSTRUCTIONS: In this section should concisely provide any background and analysis that the Commissioners Court needs to fully understand the action being requested. Please limit background to 3-4 sentences and include any reference to when this item was previously considered by Court. Background should include reference to study or order that led to this item or if the item is a result of compliance with any specific law or statutory requirements.]
Fiscal Impact: The amount is within the current budget and funding will come from our general fund account under salaries. The estimated financial impact to the current fiscal year and subsequent fiscal year will be a lowered salary basis for the two positions combined.
[INSTRUCTIONS: A short description of the cost of the request and where you are requesting funding from. No more than 2 sentences. In addition please fill out the table below. This includes financial impact to the current fiscal year and subsequent fiscal years along with the source of funding (general fund, grant, etc.). If the amount is within the current budget, please indicate the amount from ‘Existing Department Budget'. If all of or part of the request is a new expense, please indicate funding source in the space provided.]
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Fiscal Summary |
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Expenditures |
FY 20-21 |
FY 21-22 Projected |
Future Years Projected [3 additional years] |
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Service Impacted: [Please provide service or division where expenditure will be used]* |
All divisions within PTS |
All divisions within PTS |
All divisions within PTS |
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Existing Budget |
0.00 |
($17,495.28) |
($64,982.46) |
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Additional Appropriation Requested |
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Total Expenditures |
0.00 |
($17,495.28) |
($64,982.46) |
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Funding Sources |
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Existing Department Budget |
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Please Identify Funding Source (General Fund, PIC, Special Revenue, Grant, Etc.) |
General Fund |
General Fund |
General Fund |
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[INSERT FUNDING SOURCE HERE]* |
510010 |
510010 |
510010 |
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Total Sources |
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Alternatives: At this time, the alternative is to request for more position, which will be more costly than position conversion.
[INSTRUCTIONS: In this section you should briefly discuss any viable alternatives, including the benefits and consequences of each. Include subtitles on the first line of each alternative to identify it. If appropriate, the financial impact of each alternative can be discussed. If taking no action is a viable alternative it should also be discussed, including any financial or other impacts that would result.]
Alignment with Strategic Objective: This position reclassification would allow for greater administrative tasks and needs to be managed by both positions.
[INSTRUCTIONS: Please write out the Department Strategic Objective impacted by this item.]
Attachments: Forms 3441 are attached.
[INSTRUCTIONS: Please include a list of backup for this item with a short description of each if more than one.]