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File #: 21-1625    Version: 1 Name:
Type: Request for approval Status: Agenda Ready
File created: 4/15/2021 In control: Commissioners Court
On agenda: 4/27/2021 Final action:
Title: Request for authorization to reclassify two positions to better match the department's operational needs effective May 8, 2021.
Attachments: 1. 21-1625 - PositionManagementRequestForm3441 - 20210414 - Combined.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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To:                                                               Harris County Commissioners Court

 

Through:                                          Jim Bethke, Interim Director, Pretrial Services

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Prepared By:                                          Mai Ly Vong, Executive Assistant II, Pretrial Services

 

Subject:                                           Position Management - Reclassification of Existing Positions (2)

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Project ID (If applicable]:

 

Purpose and Request:

title

Request for authorization to reclassify two positions to better match the department’s operational needs effective May 8, 2021.

 

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Background and Discussion: We are requesting the Manager IV (PCN 10019574) be reclassified into Executive Assistant II and non-exempt status. We are requesting the Administrative Assistant III (PCN 10019706) be reclassified into Administrative Assistant IV. With the increased staffing and greater administrative needs, we need to the additional support of both the Administrative Assistant IV and Executive Assistant II.

[INSTRUCTIONS: In this section should concisely provide any background and analysis that the Commissioners Court needs to fully understand the action being requested. Please limit background to 3-4 sentences and include any reference to when this item was previously considered by Court. Background should include reference to study or order that led to this item or if the item is a result of compliance with any specific law or statutory requirements.]

 

Fiscal Impact: The amount is within the current budget and funding will come from our general fund account under salaries. The estimated financial impact to the current fiscal year and subsequent fiscal year will be a lowered salary basis for the two positions combined.

[INSTRUCTIONS: A short description of the cost of the request and where you are requesting funding from. No more than 2 sentences. In addition please fill out the table below. This includes financial impact to the current fiscal year and subsequent fiscal years along with the source of funding (general fund, grant, etc.). If the amount is within the current budget, please indicate the amount from ‘Existing Department Budget'. If all of or part of the request is a new expense, please indicate funding source in the space provided.]

 

Fiscal Summary

 Expenditures

FY 20-21

FY 21-22 Projected

Future Years Projected [3 additional years]

Service Impacted:  [Please provide service or division where expenditure will be used]*

All divisions within PTS

All divisions within PTS

All divisions within PTS

Existing Budget

0.00

($17,495.28)

($64,982.46)

Additional Appropriation Requested

 

 

 

Total Expenditures

0.00

($17,495.28)

($64,982.46)

Funding Sources

 

 

 

Existing Department Budget

 

 

 

Please Identify Funding Source (General Fund, PIC, Special Revenue, Grant, Etc.)

General Fund

General Fund

General Fund

[INSERT FUNDING SOURCE HERE]*

510010

510010

510010

Total Sources

 

 

 

 

 

Alternatives: At this time, the alternative is to request for more position, which will be more costly than position conversion.

 [INSTRUCTIONS: In this section you should briefly discuss any viable alternatives, including the benefits and consequences of each. Include subtitles on the first line of each alternative to identify it. If appropriate, the financial impact of each alternative can be discussed. If taking no action is a viable alternative it should also be discussed, including any financial or other impacts that would result.] 

 

Alignment with Strategic Objective: This position reclassification would allow for greater administrative tasks and needs to be managed by both positions.

[INSTRUCTIONS: Please write out the Department Strategic Objective impacted by this item.]

                     

Attachments: Forms 3441 are attached.

[INSTRUCTIONS: Please include a list of backup for this item with a short description of each if more than one.]