Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240195
Vendor/Entity Legal Name (if applicable): M2COMSYS
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Minimal MWDBE Availability
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of best proposal meeting requirements and that the County Judge execute an agreement with M2COMSYS for medical transcription services for the Institute of Forensic Sciences for the period of September 19, 2024 - September 18, 2025 with four (4) one-year renewal options (240195), Justification for 0% MWDBE Participation Goal: 0% - Minimal MWDBE Availability.
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Background and Discussion:
The Harris County Institute of Forensic Sciences (HCIFS) provides statutorily required Medical Examiner Services to the county. After performing an autopsy, the forensic pathologist dictates their notes and draft autopsy report to a transcription service, which then provides a draft document to HCIFS which goes through a proofreading and formatting process by administrative staff and then is sent to the pathologist for review and edit. The edited document is then proofread a final time, and a final version is signed by the pathologist as the official autopsy report. HCIFS required a new transcription agreement because the current agreement expires at the end of the year. However, during the bid review process the current transcription vendor announced their intention to go out of business and cease all services sooner than expected. This new agreement will take the place of the current agreement and vendor.
Expected Impact:
Medical Examiner autopsy reports are statutorily mandated and must be completed for all autopsies performed at HCIFS. Due to the heavy caseload of decedents ...
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