Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Sheriff
Secondary Department Head/Elected Official: Ed Gonzalez
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200230
Vendor/Entity Legal Name (if applicable): IntelliTime Systems Corporation
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request for approval to correct the amount for IntelliTime Systems Corporation from the amount of $226,411 (as approved) to the amount of $227,296 (corrected) for time and attendance software solution for the Sheriff's Office for the period of September 1, 2025 - August 31, 2026 (200230), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Although the 3rd renewal was exercised and approved on August 26, 2025, the "Amount" section incorrectly reflected $226,411, which did not align with the Year 4 pricing structure.
The Corrective Action Letter will clarify that the correct amount for the 3rd renewal period is $227,296, which reflects the recurring annual cost of $211,878 plus the Year 4 service cost of $15,418 in accordance with the pricing model approved under the 2nd Amendment. This correction ensures the contract remains accurate and in good standing.
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Background and Discussion:
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County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (G...
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