Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Human Resources and Talent
Secondary Department Head/Elected Official: Sakita Douglas
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240271
Vendor/Entity Legal Name (if applicable): Absolute Color Mailplex, LLC
MWBE Contracted Goal (if applicable): 13.00%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request for approval of an award on the basis of lowest complete bid to Absolute Color Mailplex, LLC in the amount of $267,575 for print and mail various benefits and wellness communications for Human Resources and Talent for the period of July 10, 2025 - July 9, 2026 with four (4) one-year renewal options (240271), MWBE Contracted Goal: 13.00%.
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Background and Discussion:
Harris County Human Resources and Talent (HR&T) is responsible for providing employees with accurate, timely, and comprehensive information regarding their benefits and wellness resources. To support these efforts, HR&T requires a reliable vendor to provide print and mail services for various employee communications, including but not limited to benefits enrollment packets, wellness program materials, legal notices, and informational brochures. The proposed term contract will begin on July 10, 2025 - July 9, 2026.
Expected Impact:
This service will support Harris County Human Resources and Talent in effectively communicating critical benefits and wellness information to employees in a timely, consistent, and accessible manner. By providing high-quality print and mail services, the County will enhance employee engagement, improve awareness of available resources, and ensure c...
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