Department: County Clerk
Department Head: Teneshia Hudspeth- County Clerk
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Morales Warehouse Construction
Project ID (if applicable): MORALES_OFFICE
Vendor Legal Name (if applicable): Various
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Clerk
Incremental Authorization Requested: $8,270,789
Total Estimated Project Cost: $9,500,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Morales Warehouse Construction project for an initial authorization of $8,270,789 and approval of initial commercial paper funding in the amount of $8,275,000.
end
Project Description:
Commissioners Court approved a 10-year lease March 26, 2024 for a warehouse space located at 15600 Morales Rd to house election equipment and staff. The warehouse and office space must be furnished, equipped with security and IT equipment, and made ready for use. Commercial Paper is requested for $8,270,789, while the entire project is expected to cost approximately $9,500,000.
Project Scope:
Item
Cost
IT Network Buildout
$532,095
Security Buildout
$1,883,494
Wireless Internet Connectivity
$223,456
Network Switches
$269,185
Racking/shelving (permit, purchase, and install)
$794,729
2 Forklifts (sit down)
$77,880
2 Forklifts (stand on)
$138,060
Emergency Generator
$2,000,000
Office Furniture
$1,600,000
10% Contingency
$751,890
TOTAL
$8,270,789
These estimates were developed based on vendor quotes.
Justification:
The purchases are necessary to secure and furnish the warehouse. The building needs outfitting and equipment to meet election needs.
Alternatives and Engagement:
Utilizing an unfurnished election warehouse might cause the election equipment not functional properly and hence har...
Click here for full text