Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
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Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Policy
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Request Summary (Agenda Caption):
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Request for approval to set rates for the Fleet Fund.
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Background and Discussion:
Universal Services Fleet Department engaged Matrix Consulting Group in 2026 to conduct a comprehensive Fleet Study and provide an independent assessment of Fleet operations. The engagement included development of a fleet profile and current-state assessment; fleet right-sizing and utilization analysis; lifecycle, replacement-planning, and asset-control review; evaluation of shops, parts, fuel, governance, maintenance, and industry best practices; a fleet chargeback, cost-allocation, and cost-recovery analysis; evaluation of Fleet budget needs, future costs, and funding-model options; an updated replacement scoring model; and a final prioritized implementation plan. Matrix conducted the study from March through August 2026 and issued its preliminary Fleet Management Consulting Report on August 31, 2026.
Harris County has held the Fleet labor rate at $55.00 per hour since 2016. Parts, fuel, and outside services are generally billed as pass-through costs without markup, leaving a substantial portion of Fleet's operating and administrative costs unrecovered. As those costs have increased, the Fleet Fund has absorbed the difference, and its available balance has declined.
The cost recovery matrix calculated the full-cost framework max...
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