Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Auditor
Secondary Department Head/Elected Official: Michael Post
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Kodiak Solutions LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request by the Office of the Purchasing Agent that the County Judge execute a settlement agreement with Kodiak Solutions LLC in the amount of $12,168 for Audivate Software as a service for the Auditor's Office to provide full compensation for services provided from January 1, 2024 - December 31, 2024, Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
Kodiak Solutions provided professional services to the Harris County Auditor's Office in support of departmental operations. An outstanding invoice in the amount of $12,168 remains unpaid for services that were completed prior to execution of a new agreement required for continued services. The services were received and benefited the County as intended.
Payment of this invoice now requires Commissioners Court approval to authorize release of funds for services rendered without a fully executed agreement in place at the time the work was completed. The department has reviewed the circumstances surrounding this matter and is implementing additional controls to strengthen agreement monitoring and procurement coordination to prevent similar occurrences in the future.
Approval of this request will allow the County to satisfy its financial obligation to the vendor and maintain continuity of vendor...
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