Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200185
Vendor/Entity Legal Name (if applicable): Hart InterCivic, Inc.
MWDBE Contracted Goal (if applicable):0%
MWDBE Current Participation (if applicable):0%
Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Hart InterCivic, Inc. for election equipment and software system for the County Clerk's Office for the period of January 26, 2025 - January 25, 2026 at a cost of $7,787,568 (200185), Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
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Background and Discussion:
Renewal of this contract will allow the awarded supplier to continue to support Elections Administration with
election equipment, software system support and related items.
Expected Impact: N/A
Alternative Options: N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
Date
Agenda Item #
Action Taken
07/14/2022
19.D.1.N
Request for approval of projects scheduled for advertisement
01/26/2021
11.3
Award on the basis of lowest priced proposal meeting requirements
1/25/2022
251
renewal 1 of 4 ($370,000) (No action)
02/08/2022
216
Renewal 1 of 4 (Funding amount changed to $1,400,000)
01/10/2023
217
corrected renewal option 1 of 11
01/10/2023
205
renewal 2 of 11
10/31/2023
259
Renewal 3 of 11
Location:
Address (if applicable):
Precinct(s): Choose an item.
Fiscal and Personnel Summary
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Current Fiscal Year Cost
Annual Fiscal Cost
Labor
Non-Labor
Total
Recurring Expenses
Funding Sources
Existing Budget
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