Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Termination
Project ID (if applicable): 190382
Vendor/Entity Legal Name (if applicable): LabLynx Inc.
MWDBE Contracted Goal (if applicable):0%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval to terminate a contract with LabLynx Inc. for medical examiner service case data management system effective July 1, 2024 (190382).
end
Background and Discussion:
The Harris County Institute of Forensic Sciences (HCIFS) is undergoing the implementation of a new case management system, a product of LabLynx, Inc. This new system will allow HCIFS to integrate Crime Laboratory and Medical Examiner related information, automatically track evidence to ensure chain of custody, migrate to a paperless solution, and easily share appropriate information to external stakeholders.
Expected Impact:
Internal HCIFS users are primarily impacted by the case management systems as it will allow for easier data management and coordination among Department disciplines. External HCIFS stakeholders, including 80 different submitting law enforcement agencies, the District Attorney’s Office, the Public Defender’s Office, private attorneys, hospitals, funeral homes, families, media, researchers, and the public routinely rely on information provided by HCIFS, and will now be able to electronically submit evidence information and retrieve reports when needed.
Alternative Options:
The alternative is for HCIFS staff to continue to use its antiquated systems that are past their life expectancy and no are no longer eligible for service or maintenance by the manufacturer / vendor. If these systems were to malfunction or otherwise fail it would be catastrophic for HCIFS and for any stakeholder who relies on the evidence processed and reports generated by the Department.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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10/10/2020 |
21.d.8.s |
Approval of contract with LabLynx, Inc. |
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10/09/2021 |
258 |
Amendment of Agreement with LabLynx, Inc. for Crime Lab Expansion of the Case Management System |
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11/30/2021 |
189 |
Renewal of Agreement with LabLynx, Inc. |
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08/23/2022 |
287 |
Renewal of Agreement with LabLynx, Inc. |
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7/18/2023 |
277 |
Renewal 3 of 4 |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Anticipated Court Date: 08/06/2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Julie Prine, JD, MFS, Chief of Staff & Chief Operating Office, HCIFS-Azadeh Rahmdel, Buyer, Purchasing Department
Attachments (if applicable): Letter