Department: Management and Budget
Department Head/Elected Official: Daniel Ramos, Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Commercial Paper
Project ID (if applicable): NI032
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval of commercial paper funding for Universal Services for the Application Repair and Replacement project in the additional amount of $995,000 for a total CP funding of $6,205,000.
end
Background and Discussion:
Commercial Paper A-1 is used to (1) pay contractual obligations incurred or to be incurred for the construction of and the purchase of fixtures, equipment and machinery for or in connection with the County's criminal and civil justice centers, the County's firefighter training facility, (2) pay contractual obligations incurred or to be incurred for the purchase of automobiles and other vehicles, equipment and machinery, including computers, materials and supplies for the operations of the County precincts and departments and other authorized needs and purposes including services provided by engineers, architects, attorneys, auditors, financial advisors.
Commercial Paper is being requested for the Application Repair and Replacement project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means, or pay-as-you-go sources. This is for approval for allocation of commercial paper for a previously approved project within the previously authorized amount.
HB 1869 compliance confirmed by: Scott Lemond, Special Assistant County Attorney, February 28, 2022.
Expected Impact:
The repair/replacement of these applications is critical to ensuring continuity of County services. These reduce overhead costs required to support current and legacy applications. Upgraded applications also ensure Harris County departments and end-users do not have to work with unsupported technology, which would be more susceptible to failure and vulnerable to cyber-attacks.
The new rewritten application will reduce overhead costs required to support current applications. The new
application which will be rewritten in .Net will provide the following benefits:
• Access to a wider pool of resources for development support
• Enable Configuration Management to more easily deploy code (using .Net)
• User access to enhancements not provided in the original design
• Enable the team to clean up some of the current JIMS2 backlog
• Eliminate the need to pay for Java support (after December 2022 Java updates will be at cost).
Alternative Options:
This project addresses the updates, replacement, or redevelopment of end-of-life applications/software packages. If we elect not to repair or replace these items, Harris County will see rising support costs and eventually failure of these applications which would impact customer functionality and the ability to service the constituents.
In terms of JIMS2, if we elect not to re-write the application, we will continue to see increase in maintenance costs, application outages, and potential exposure to increased security risks.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/29/2019 |
6.b |
Project authorization |
|
11/12/2019 |
4.f.1 |
CP funding allocated $880,000 |
|
07/28/2020 |
4.f.3 |
CP funding allocated $870,000 |
|
03/09/2021 |
21-718 |
Project authorization |
|
05/25/2021 |
21-2395 |
CP funding allocated $2,860,000 |
|
04/05/2022 |
22-2255 |
No Authorization |
|
09/13/2022 |
22-5417 |
Project authorization |
|
11/15/2022 |
22-7252 |
Authorization decreased $1,000,000 |
|
03/14/2023 |
23-1417 |
Request for approval of commercial paper funding for $500,000 |
|
08/29/2023 |
23-4792 |
CP funding allocated $1,000,000 |
|
09/19/2023 |
23-5277 |
Additional incremental authorization of $4,757,500 for FY 2024 |
|
10/10/2023 |
23-5840 |
Request for approval of CP funding for $500,000 |
|
12/05/2023 |
23-7154 |
CP Reduction ($400,000) |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Application Repair and Replacement |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Commercial Paper |
$ |
$995,000 |
$995,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$995,000 |
$995,000 |
$ |
|
Total Funding Request |
$ |
$995,000 |
$995,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: June 4, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amy Perez, Deputy Executive Director, Office of Management and Budget
Attachments (if applicable): N/A