Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210220
Vendor/Entity Legal Name (if applicable): Qumpus, Inc. dba Better World Books
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Qumpus, Inc. dba Better World Books for sale of surplus, worn out, damaged books, audiovisual and other library materials for Harris County for the period of September 1, 2025 - August 31, 2026 with revenue at a cost of $9,869 (210220).
end
Background and Discussion:
This is a renewal for term contract Job. No. 21/0220, Sale of Surplus, Worn Out, Damaged Books,
Audiovisual and Other Library Materials for Harris County. The original term contract award was approved
in Commissioners’ Court. The Harris County Public Library (HCPL) utilizes this term contract for ethical
disposal of library materials.
Expected Impact:
The approval of this renewal allows HCPL personnel to continue providing new and current materials for
the County Library by allowing us to ethically dispose of old/worn out/damaged materials.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
9/14/2021 |
296 |
Award |
|
8/2/2022 |
196 |
1st Renewal |
|
8/29/2023 |
303 |
2nd Renewal |
|
8/6/2024 |
272 |
3rd Renewal |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$(9,869) |
$(9,869) |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$(9,869) |
$(9,869) |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$(9,869) |
$(9,869) |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 4/10/2025
Anticipated Implementation Date (if different from Court date): 4/10/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amber Seely, Division Director, Collections & Technical Services, Harris County Public Library; Luke Herdrich, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter