Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Institute of Forensic Sciences
Secondary Department Head/Elected Official: Luis Arturo Sanchez, M.D.
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250084
Vendor/Entity Legal Name (if applicable): Meyer Instruments, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of only bid meeting specifications to Meyer Instruments, Inc. in the amount of $83,896 for histology slide scanner and related items for the Institute of Forensic Sciences for the period of August 7, 2025 - August 6, 2026 with four (4) one-year renewal options (250084), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
A new term contract is required to secure a qualified vendor to provide a histology slide scanner, including maintenance and support, for the Harris County Institute of Forensic Sciences. The contract will be established for an initial one-year term, beginning August 1, 2025, with four (4) one-year renewal options. Approval is requested to award the contract to Meyer Instruments, Inc., the sole bidder, in the amount of $83,896.
Expected Impact:
Award approval will allow the awarded vendor for this contract to provide a slide scanner for HCIFS. This scanner shall enable whole-slide imaging while ensuring exceptional quality and efficiency to enhance laboratory operations and meet the highest industry standards.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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06/12/2025 |
336 |
Advertisement Approval |
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
Histology Slide Scanner and Related Items for the Harris County Institute of Forensic Sciences |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
Choose an item. |
$ |
$83,896 |
$83,896 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$83,896 |
$83,896 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$83,896 |
$83,896 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Cristina Juarez (Finance Manager, Institute of Forensic Sciences), Jose Camacho (Senior Buyer)
Attachments (if applicable): Letter, BidTable